Staff Assistant

3 weeks ago

The Villages, United States Village Center Community Development District Full time

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on

The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship helps employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence, and a “drive” for accuracy to join our **Property Management** team**. This position requires a solid background of advanced organizational and customer service skills used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports all departments within The District. The District is looking for an individual with a desire to utilize their cutting-edge skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.

Competitive Benefits as a full-time employee of the District include:

- Medical Insurance (fully paid for employee single coverage)
- Voluntary health benefits, including Dental and Vision Insurance
- 401(a) Retirement Plan, with contributions funded by the District
- 457(b) Retirement Plan, permitting employee pre-tax deferrals
- Flexible Spending programs for both Medical and Dependent Care
- Employee Assistance Program
- Paid Time Off
- Tuition Reimbursement
- Public Service Loan Forgiveness Eligible
- Tier 2 qualifying organization for The Villages Charter School

**JOB SUMMARY**

This position reports directly to the Finance Manager and supports the Divisional Managers. This position provides direction and oversees the daily office operations, ensuring the smooth functioning of various financial, administrative and clerical tasks in support of the maintenance of District assets, including but not limited to:
Recreation Facilities (Regional, Villages, and Neighborhood), Postal Facilities, dog parks, archery, and air gun ranges, sports courts, softball complexes, fitness trails and equipment, recreational storage areas, woodshops, District landscaping, irrigation, water transfers, pump stations, District maintained roads and stormwater piping infrastructure, stormwater basins, multi-modal (paths, bridges, and tunnels), fire stations, Town Center infrastructure, District office space, decorative water features, sidewalks, curbs, signs, pavement markings, fountains, village and villa entries and sign walls, perimeter walls and fencing, gatehouses, and gates including automated gates, lighting, security cameras, wetlands and wetland flood control structures, preserves (gopher tortoise, burrowing owls, eagles, and kestrels), lined basins (liner repairs and maintenance), ground depressions / geological anomalies and nuisance alligator management.

This is a multi-faceted position responsible for working with residents, customers, contractors and members of the business community. Establishment of daily communication and a mutually productive working relationship between other departments and contractors is essential.

**ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)**

**General/Clerical**
- Answers and screens incoming phone calls, take messages or forwards to proper Department representatives.
- Greets visitors, community members and contractors, refers to appropriate division or contact.
- Works with word processing, spreadsheet and database software to complete tasks.
- Provides back-up when necessary to front desk or other administrative personnel.
- Schedules appointments and maintains calendars as needed for assigned Department staff.
- Performs general, computerized data entry functions; scans inspection files and/or documents.
- Copies various forms and distributes to staff and customers.
- Performs and maintains departmental filing systems for all project documents, technical reports, permits, inspection results, closeout and miscellaneous documents.
- Performs keyboard task in preparing various items for letters, memoranda and reports; maintains various records and reports.
- Coordinates with staff and internal/ external stakeholders to schedule meetings, obtain documentation and assist in the coordination of Department Leadership activities.
- Assists assigned District personnel with any daily operational duties, including invoicing, account codes, etc.

***Administrative**
- Assist Division Manager or works independently, with any projects &/or special assignments by conducting research, compiling facts, analyzing data, developing recommendati

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