Auction Gallery Office Assistant
2 weeks ago
**Summary**
Butterscotch Auction Gallery is Westchester’s oldest established auction house. Specializing in fine art and jewelry, Butterscotch has developed a reputation for great serviceability and high-quality merchandise among consignors and buyers alike. Butterscotch is seeking a self-motivated professional to support the auction gallery and office. This position will help with regular administrative tasks, special projects, and the production of auction catalogs.
**Primary Responsibilities**
- Create ad and marketing materials
- Customer management, including:
- Bidder registration and inquiries;
- Payment processing;
- Pickup scheduling.
- Perform data entry of client and inventory information
- Support file / photo management
- Assist with cataloging and tagging inventory
- Help with other office and auction processes as needed
**Required Qualifications**
- 1-2 years of professional work experience
- Effective verbal and written communication
- Motivation and ability to learn
- Proficient with Windows computers and file management
- Comfortable with Microsoft Office, including Word, Excel, and Outlook
- Skills in Adobe inDesign and Photoshop
- Ability to quickly learn new software
- Overall strong computer and typing skills
- High attention to detail
- Good organizational skills
- Maintains professionalism with clients
- Ability to maintain confidentiality
- Takes initiative and works efficiently
- Ability to work in a fast-paced environment
- Ability to work independently and as part of a team
- Follows instructions and asks questions
**Preferred Qualifications**
- Associates degree or higher
- Experience working in an office environment
- Customer service experience
- Interest in art and art objects
**Bonus Skills**
- Familiar with basic art terms
- Research experience
- Squarespace
- Adobe Lightroom
- Experience with Auction Flex, Live Auctioneers, Invaluable or other auction software / web services
Experience in the arts / auction industry is not required. Industry-specific training will be provided.
**Schedule**
- Monday - Friday from 10:00AM - 5:00PM
- One full weekend during Auction Weeks (typically three times a year)
Pay: $30.00 - $35.00 per hour
Expected hours: 35 per week
Schedule:
- Monday to Friday
**Education**:
- Associate (required)
Ability to Commute:
- Pound Ridge, NY 10576 (required)
Work Location: In person
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