Financial Manager

2 weeks ago

Palatine, United States St. Thomas of Villanova School Full time

The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150+ elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years.

The Parish Financial Manager supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assists Pastor and/ Parish Staff with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.

**Responsibilities**
- Handles all (for both parish & School) accounting functions including but not limited to:

- Reconciles bank accounts
- Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
- Processes cash receipts, records/posts deposits
- Posts wire transfers, ACH and credit card transactions
- Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly
- Posts payroll journal entries
- Prepares monthly financial reports (as requested)
- Oversees budget to actual and timely alerts on expense budget overruns
- Assists with monthly, quarterly and annual journal entries
- Ensures proper internal controls are in place and followed
- Utilizes Archdiocesan best practices
- Assists with preparing materials for Finance Council meetings.
- Submits payroll registers to Pastor and appropriate staff for review and approval prior to payroll submission.
- Assists pastor and parish staff with implementing Archdiocese Human Resource policies and practices including annual performance reviews and compensation.
- Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
- Ensures that all Parish federal, state and local taxes are recorded in accordance with federal, state and local regulations. Archdiocese is responsible for the actual payment of these taxes.
- Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
- Assists with fund raising events, pledge drives, and Parish offertory collections and ensures secure collection and proper recording in QuickBooks.
- Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Record’s guidelines.
- Perform other responsibilities as assigned

**Experience**: Required
- Minimum of 2 years of experience in Parish or similar non-profit business, or the equivalent combination of relevant education and related work experience.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Basic knowledge of accounting practices and regulations, and federal, state and city laws
- Minimum 2 years experience with QuickBooks and Microsoft Office
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to attend other Archdiocesan meetings.
- Payroll system administration experience.

**Education**: Required
- Associates or better in Business or related field

Preferred
- Bachelors or better in Business or related field

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