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Front Desk Coordinator/administrative Assistant
2 months ago
**Core Job Functions and Responsibilities**:
The following statements reflect the general functions and responsibilities considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of the position.
**1. **Answer high volume of incomig phone calls, accurately routing and/or taking messages and following-tjrough as needed
**2. **Respond to clients presenting at the door throughout the day
**3. **Route incoming/outgoing mail and packages daily
**4. **Maintain reception area and conference rooms, setting up and breaking down for meetings and events as needed ensuring cleanliness and organization, and coordinating maintenance and repairs as needed
**5. **Coordinate with warehouse team on ordering, receiving, maintaining, and distributing food and supplies, ensuring compliance with health and safety regulations.
**6. **Inventory and maintain general office supplies, coordinating with Executive Assistant for ordering
**7. **Assist with intake of new clients as needed
**8. **Maintain volunteer spreadsheet
**9. **Update assigned databases
**10. **Assist with social media posts
**11. **Maintain and secure paper and electronic files
**12. **Complete other duties as assigned
**Specialized Skills and Knowledge**
**1. **Previous experience as receptionist or office assistant in an environment that includes a high volume of calls and visitors in need of immediate service;
**2. **Prioritizing, time management, and organizational skills for a fast-paced, client-focused environment.
**3. **Excellent customer service, communication, interpersonal and networking skills.
**5. **Ability to provide supportive and culturally-sensitive care to people in need.
**6. **Collaboration, facilitation, presentation and data reporting skills
**7. **Ability to build productive and professional client and business relationships.
**8. **Self-motivated and ability to work independently.
Pay: $39,000.00 - $43,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
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