Assistant Community Manager

2 weeks ago

Irvine, United States FirstService Residential Full time

**Job Overview**:
**Compensation**: $22 - $23 an hour

**Responsibilities**:

- Take client calls, manage work order process, interact with vendors, and resolve client matters.
- Update and produce requested reports for board packets in a clean, orderly, and professional fashion within timeline provided by CM and/or Supervisor.
- Provide "Buddy System" backup for assigned buddy during absences.
- Maintain, and update accurate back-up binder.
- Consistent use and maintenance of Connect, including, but not limited to; Violation, Work Order, Architectural, Task, and Calendar modules, Property Call Log, "Info Center", and Community Profile as needed.
- Coordinate with assigned CM's to prepare monthly Outlook calendars for deadlines, reports, processes, and standing meetings.
- Review, input, separate and handle all mail for assigned CMs.
- Coordinate all meeting logistics as required.
- Submit all charge-backs for association(s) via chargeback systems, including but not limited to violation fines, and architectural submission fees per the client's management contract.
- Manage parking stickers, hang tags, amenity keys, fobs, and reservations, website, safe listing for assigned properties, and administration of gate access software.
- Manage, and process homeowner amenity and/or security deposits, and refunds.
- Conduct occasional walkthroughs as approved by Regional Director or VP.
- Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized document retention policy, or at the direction of the CM.
- Maintain and upload documents to ADRC/Connect as requested by CM, or Supervisor per company policy.
- Maintain an organized workspace according to company procedures.
- Greet walk-in clients as appropriate.
- Complete company training as assigned, attend all mandatory company functions and adhere to FirstService Residential operational procedures
- Manage client meetings, site visits, meeting follow-up, violation communication and overall processes for addendum accounts as assigned.
- Manage violation module, and issue written correspondence for non-addendum accounts at the direction of the CM.
- Complete payroll entries each day in accordance with employee handbook.
- Must have reliable transportation and be able to drive to other work locations.
- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.
- Other duties as assigned.

**Skills & Qualifications**:

- Ability to work under tight deadlines and consistently meet deadlines.
- Exhibit professionalism, professional attire and demeanor at all times.
- Maintain reliable transportation to assigned clients.
- Demonstrates effective communication skills consisting of oral, written and listening skills.
- Demonstrates problem-solving abilities.
- Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.
- Must be proficient with computer programs needed for specific position including Microsoft Outlook, Word, Excel, and Power Point.
- Demonstrates organizational skills and ability to independently prioritize daily workload.
- Must have minimum typing speed of 40 WPM. Must work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and; respecting the diversity of our workforce in actions, words and deeds.

**Education & Experience**:

- Must have a minimum of a GED or a High school diploma.

**Physical Requirements & Working Environment**:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to lift 25 lbs.
- Must be able to sit for extended periods of time.
- Must have finger dexterity for typing/using a keyboard.
- Talking and hearing occur continuously in the process of communicating with guests, s

  • Community Manager

    4 weeks ago

    Irvine, United States Powerstone Property Management Full time

    Powerstone Property Management, a fast growing HOA property management company in Orange County, CA, is seeking an experienced Community Association Manager for their corporate office in Irvine. Powerstone offers a competitive salary, a comprehensive and generous benefits package, including medical, dental, life insurance, a matching 401(k) plan, a very...

  • Community Manager

    4 weeks ago

    Irvine, United States Colab Space Full time

    Community Manager Job DescriptionAbout the CompanyColab Space is a vibrant shared workspace in Orange County. It is a very special place to work. Our culture is people centric, we strive to provide a happy, collaborative and vibrant working environment for entrepreneurs, startups and corporate remote teams.About the RoleAs community manager, you will help...

  • Community Manager

    4 weeks ago

    Irvine, United States Colab Space Full time

    Community Manager Job DescriptionAbout the CompanyColab Space is a vibrant shared workspace in Orange County. It is a very special place to work. Our culture is people centric, we strive to provide a happy, collaborative and vibrant working environment for entrepreneurs, startups and corporate remote teams.About the RoleAs community manager, you will help...

  • Assistant Manager

    5 days ago

    Irvine, United States Family Brands Inc Full time

    Job DescriptionJob DescriptionScratch Bakery Cafe located in Laguna Hills and Newport Beach is seeking to fill Assistant Manager positions at both locations.  We are seeking an experienced individuals to join our team. As an Assistant Manager, you will be responsible for the restaurant’s operational performance during your shift. You will assist in...

  • Assistant Manager

    5 days ago

    Irvine, United States Family Brands Inc Full time

    Job DescriptionJob DescriptionScratch Bakery Cafe located in Laguna Hills and Newport Beach is seeking to fill Assistant Manager positions at both locations. We are seeking an experienced individuals to join our team. As an Assistant Manager, you will be responsible for the restaurants operational performance during your shift. You will assist in creating...

  • Assistant Emergency Manager

    7 days ago

    Irvine, United States City of Irvine Full time

    **Description**: At the City of Irvine, we strive to make a difference within a progressive, forward-thinking organization in an environment that embraces diversity, creativity, and respect. If you are interested in a career in Public Safety as part of a world class agency, the Assistant Emergency Manager position would be an excellent opportunity. Working...

  • Forward Planning Assistant Manager

    3 weeks ago

    Irvine, United States GuildQuality Full time

    Created: May 7th 2021 **Forward Planning Assistant Manager** Full-time employee Irvine, CA This position will provide support to the project management team and to the department manager to meet the Divisions business plan. The position will be responsible for coordinating and processing engineering and building permits along with various other duties that...

  • Assistant Manager

    7 days ago

    Irvine, United States Izakaya Osen Irvine Full time

    **OSEN GROUP is looking for an Assistant Manager at Izakaya Osen Irvine** **Job Summary**: **IZAKAYA OSEN Assistant Manager serves as an ambassador to the izakaya concept, ensuring food and services exceeds our standards of excellence. They provide daily guidance and motivation to all team members, specifically back of house team members, as well as...

  • Assistant Store Manager

    5 days ago

    Irvine, United States Mattress Firm, Inc. Full time

    Is your current job a nightmare? Make it a dream job at Mattress Firm! Join Mattress Firm as an Assistant Store Manager and have the job of your dreams! The Assistant Store Manager will elevate and enhance the customer's in-store experience by being Store Manager, Assistant Store Manager, Manager, Sales Associate, Customer Experience, Assistant,...

  • Restaurant Assistant Manager

    5 days ago

    Irvine, United States Solstice - CAP Hospitality Full time

    Restaurant Assistant Manager We want you to have: 2 years of salaried management experience Full service experience necessary Experience hiring, managing, training & developing hourly team members We can offer you Medical, Dental, Vision Insurance of Restaurant Assistant Manager, Assistant Manager, Restaurant, Manager, Management

  • Assistant Store Manager

    5 days ago

    Irvine, United States Vista Outdoor, Inc. Full time

    The Assistant Store Manager will oversee the selling culture and operations for a Fox Retail Store to ensure effective implementation of programs and that company financial objectives are met. Our Assistant Store Manager is accountable for achieving Store Manager, Assistant Store Manager, Manager, Store, Operations, Staffing, Manufacturing

  • Manager, Tech Strategic Planning and Communications

    2 weeks ago

    Irvine, United States Allergan Data Labs Full time

    As the Manager, Tech Strategic Planning & Communications you will report to the Director, Technology Strategy and Operations , as well as continuously collaborate with key stakeholders across the business to solve the most important technical problems. You Will Strategic Planning & Operations (60%) Support the design and structure of critical strategic...

  • Assistant Compensation Manager

    4 weeks ago

    Irvine, United States Wollborg Michelson Recruiting Full time

    Job DescriptionJob DescriptionAssistant Compensation ManagerDetails:Onsite in Irvine, CAPay rate: $45-47/hour Schedule: Monday through Friday, 8am - 5pmTemp to hire opportunityBA Degree required Job Description:The incumbent will focus on the delivery of analysis, recommendations, and programs in support of compensation.This will include forecasting equity...

  • Assistant Compensation Manager

    2 weeks ago

    Irvine, United States Wollborg Michelson Recruiting Full time

    Job DescriptionJob DescriptionAssistant Compensation ManagerDetails:Onsite in Irvine, CAPay rate: $45-47/hour Schedule: Monday through Friday, 8am - 5pmTemp to hire opportunityBA Degree required Job Description:The incumbent will focus on the delivery of analysis, recommendations, and programs in support of compensation.This will include forecasting equity...

  • Assistant Property Manager

    3 days ago

    Irvine, United States Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Specialist 2 - Communications (Contract)

    2 hours ago

    Irvine, United States JnJ Full time

    **Johnson & Johnson Family of Companies** **Title**:Site Communications Specialist **Location**:Irvine, California **Duration: 5 months** **Rate: $35.54 per hour** **Benefits on offer for this contract position**:Health Insurance, Life insurance, 401K and Voluntary Benefits *** - Please note that this is a contract role providing services to the...

  • Communications Installer I

    5 days ago

    Irvine, United States Orange County Fire Authority Full time

    **DESCRIPTION**: - This classification is scheduled to receive the following Base Salary Adjustments:_ - 2.75% effective May 2, 2025_ - 2.54% effective May 1, 2026_ **CLASS SUMMARY**: - Under immediate supervision, performs basic installations of communications equipment on fire apparatus including radios, mobile data terminal, wiring equipment, lighting,...

  • Assistant Store Manager>

    1 week ago

    Irvine, United States Big 5 Full time

    Big 5 - 3831 Alton Pkwy. Ste. A - [ASM / Department Manager] As an Assistant Store Manager at Big 5 you'll: Open and close the store; Staff the store with service-oriented associates; Perform customer sales and service; Direct sales and cashier associates; Train newly hired associates; Ensure proper merchandising and compliance; Enforce of all company...

  • Office Assistant, Categorical

    7 days ago

    Irvine, United States South Orange County Community College District Full time

    Title:_ Office Assistant, Categorical - Job Category:_ CSEA - Job Opening Date:_ April 09, 2024 - Job Closing Date:_ April 24, 2024 - Location:_ Irvine Valley College - Work Location:_ Irvine, California - Department:_ Disabled Students Programs and Services - Pay Grade, for more information click on this link:_ - Pay Rate Type:_ Monthly - Work...

  • Assistant Market Manager

    2 weeks ago

    Irvine, United States HOME DEPOT U.S.A., INC. Full time

    POSITION PURPOSE: The Assistant Market Manager (AMM) is responsible for managing Measurement Technicians (MT's). AMM's hold MT's accountable for conducting spot audits, site visits and ride-alongs. The AMM's ensure the MT's are using correct techniques, following the dress code and using the correct equipment. AMM's support the MT's and address any customer...