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Accounting Specialist
1 week ago
The Accounting Specialist is responsible for supporting the Controller with the daily accounting and compliance operations of Sente Mortgage. The position will contribute to the financial success of our company by analyzing financial information and maintaining complete and accurate records of accounts while adhering to the strict standards of our organization.
**Essential Functions and Responsibilities** **include but are not limited to**:
Manage daily accounts payable tasks including:
- code payables to proper general ledger account with correct bill date
- review invoices thoroughly to ensure they are in accordance with contracts/work orders and that any prior balances are accurate
- obtain and attach department manager approval
- enter data into Loan Vision vendor module
Process weekly check run and ensure all invoices are paid timely
Save invoices and back up, submit for signatures, scan a copy for our records, mail and file electronic copies in A/P files
Respond to urgent check requests and prioritize payments as needed
Appraisal expense review and update in Encompass
Set up new vendor accounts, including obtaining W-9, maintain W-9 electronic files & update W-9 info in Loan Vision vendor module. This is necessary for 1099 processing at year-end
Set up and maintain accounts payable files
Handle daily deposits of borrower payments, title and appraisal checks
Run credit card transactions
Audit and process American Express and Citi credit card activity
Process employee expense reports
Manage all accounts receivable collections
Post loan payments received from borrowers and title receivables in our accounting system
Respond to vendor and borrower inquiries as needed
Review and maintain record of all new and existing contracts and agreements
Maintain fixed asset & deferred rent schedules
Assist with audit and special projects as needed
May perform additional administrative tasks such as documenting processes, file management, expense reconciliation, scheduling and reporting
**Who We’re Looking For**:
Clear and professional verbal and written communication skills
Ability to organize and write procedures in a logical and methodical manner
Strong interpersonal skills and ability to work well in a team environment across departments
Strong business acumen including strategic thinking, problem solving, analytical capabilities with advanced mathematical reasoning
Detail-oriented, accurate and thorough with ability to learn quickly, retain information and follow systems and processes consistently
Highly organized with excellent time management skills to meet deadlines
Strives to continuously grow, build knowledge and skills, and shares expertise with others
Trustworthy, discreet and acts with integrity with confidential financial and employee data
Initiative-taker. proactive and self-sufficient, seeking answers using available resources and suggesting improvements for systems and processes
High sense of personal accountability and professional work ethic, including timeliness, reliability, commitment, responsibility, and focus
Positive, customer-centric attitude
**Required Education & Experience**:
High school diploma or equivalent required; bachelor’s degree in accounting preferred
Minimum 3-5 years of accounting experience
Strong proficiency in Microsoft Word and Excel
**Job Type**: Part-time
Expected hours: 20 per week
**Education**:
- High school or equivalent (required)
**Experience**:
- Accounting: 3 years (required)
Ability to Relocate:
- Austin, TX 78756: Relocate before starting work (required)
Work Location: In person
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