Assistant Athletics Operations Manager

2 weeks ago

Orland Park, United States Village of Orland Park Full time

Opportunity at a Glance:
Key Responsibilities:
This highly responsible position assists with all aspects related to the use of Village athletic fields, sports courts, special events and facility support. Duties include direct oversight of all evening and weekend operations, and staff; hiring, training, scheduling, supervising and evaluating personnel; planning, assigning and overseeing work duties of personnel; reviewing and approving assigned staff’s payroll; ensuring athletic fields are prepared on-time and at the highest quality level; quickly and effectively responding to user needs and requests; supporting the use of Village parks by ensuring pavilions are clean and ready for drop-in and scheduled users; preparing RFP’s, bids and obtaining quotes for various projects; making recommendations for award of work; processing requisitions, purchase cards, invoices and other Village financial processes.

Provides input for budget planning and helps manage budget allocation; and contributing to development and implementation of the athletic division goals.

Additional responsibilities include assisting in directing and overseeing Village contractual vendors services for parks and properties including mowing, fertilization and salting/plowing Village facility parking lots; preparing reports related to the use of athletic amenities; directly overseeing support functions of assigned special events; developing and implementing preventative maintenance programs; ensuring adherence to staff safety protocols; contributing ideas to enhance customer service and operational efficiency; and promoting a positive work environment through courteous interactions with the public and colleagues.

Qualifications, Knowledge, Skills:
An associate's degree in Recreation, Leisure Services, or a related field or an equivalent combination of education, training and experience is required. A bachelor's degree is preferred. A minimum of three (3) years of direct experience in the oversight of athletic field operations of similar size and scope is required. Must have a valid driver's license and certification in First Aid/CPR must be achieved within six (6) months of hire.

Requires thorough knowledge of outdoor athletic field preparation and maintenance; a demonstrated understanding of special event support; the ability to successfully assess individual work performance and mentor staff to successfully perform assigned duties; strong customer service and public relations skills; a basic understanding of turf and athletic surface maintenance; computer proficiency including Outlook, Microsoft Word, Excel and an ability to learn and successfully utilize Village software; the ability to schedule staff to meet the needs of users while adhering to financial responsibility; an understanding of safe practices related to the use of equipment, tools and use of outdoor fields; rules and regulations related to the use of athletic fields; budgetary and grant administration practices and terminology; and an understanding of the principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.

The selected individual must demonstrate the ability to contribute effectively to the accomplishment of team or work unit goals, objectives and activities; establish and maintain effective working relationships with a variety of individuals contacted in the course of performing work duties; promote the overall mission of the Village by demonstrating courteous and cooperative behavior when interacting with public and staff; and act in a manner that promotes a harmonious and effective workplace environment.

Regular Hours: Tuesday - Friday: 12p - 8:30p, Saturday: 9am - 5:30pm. The weekly work schedule of this position may vary depending upon demand.

Compensation & Benefits:
Annual salary range is $63,718 - $89,205 depending on qualifications. This position is eligible for the Village of Orland Park’s comprehensive employee benefits program which includes four medical plan designs offered through Blue Cross Blue Shield of Illinois, dental, vision, life insurance, discounted Sportsplex membership and an employee wellness program. Retirement benefits through the Illinois Municipal Retirement Fund (IMRF) are provided along with the option to participate in a voluntary 457(b) plan through Nationwide.

The Village of Orland Park also provides for paid vacation, personal, sick days, and holidays.

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