Document Recording Technician

2 weeks ago

Tucson, United States Pima County Full time

**Position Description**:
**OPEN UNTIL FILLED**

**Salary Grade: 3**

**Pay Range**
**Hiring Range: $17.36 - $20.40 Per Hour**
**Full Range: $17.36 - $23.44 Per Hour**

**_

**Duties/Responsibilities**:

- (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
- Performs accurate primary data entry into the specialized recording database;

Performs quality control and maintenance on specialized recording database by conducting a secondary review of documents recorded and entered by staff ensuring accuracy, completeness, and proper use of indexing codes;

Interprets submitted documents for recordation to determine functional use of the document as a legal instrument for real property purposes, legislative actions of local government agencies, and other various legal activities;

Identifies and distinguishes between multiple legal document types, and understands the legal descriptors of associated recorded documents;

Processes e-recorded documents and paper-recorded documents by reviewing submitted documents for informational errors and completeness in compliance with Arizona Revised Statute;

Uses critical analysis skills to problem-solve technical issues associated with document recordation, including but not limited to, workflow management, and equipment malfunctions;

Maintains specialized tracking logs for various aspects of the recording process, including, but not limited to, recordation rejection rates, recordation volume rates, daily revenue tracking, and certified mail receipt;

Operates specialized microfilm and microfiche equipment for public records request research;

Provides customer service support to constituents, legal couriers, and other government representatives at the front counter or on the phone by answering questions, providing recording instructions, and directing customers to the proper department or government agency to assist with customer needs;

Researches complex customer inquiries using specialized search techniques to query the indexed recording database;

Manages incoming and outgoing recordation mail including the distribution/review of new documents for recordation, and operating the postage equipment;

Handles money transactions and point of sale credit payments at the front counter, with the general public, recording account holders, and e-recording subscribers, maintains a balanced cash draw and performs a daily funds reconciliation report;

May cross-train as support backup to the Voter Registration Staff and participate in other election related activities during an election cycle, including but not limited to, voter registration data entry, signature verification, transporting, and set-up of election equipment and materials, and other early voting procedures.

KNOWLEDGE & SKILLS:

- Knowledge of:

- Business English, spelling grammar, punctuation, and composition;
- Arizona State rules, regulations, polices, and procedures related to document recording requirements;
- Real Estate and other real property development actives;
- research and analysis techniques and legal document examination;
- office practices, procedures, automated filing systems, and equipment;
- functions of county departments, other outside agencies, and cities and towns related to property development.
- Skill in:

- reading and interpreting legal documents, such as deeds and easements, to determine property ownership and document’s legal purpose;
- reading and interpreting maps and land surveys for recordation;
- assuring that pertinent documentation is complete and accurate before recording the document;
- explaining the recording process to the public and soliciting additional information as needed;
- communicating effectively, orally and in writing, and the ability to resolve customer problems;
- use of automated information systems to maintain data and produce documents;
- maintaining appropriate security and confidentiality of sensitive documents and information;
- making mathematical calculations and performing basic accounting duties.

**Minimum Qualifications**:
**(1) Three years of experience performing clerical or administrative tasks including two years of experience providing overall support and coordination for a department, specialized program, or small business.**

**OR**

**OR**

**(3) Two years of experience providing clerical or paraprofessional support with another public-sector agency as a permitting technician, addressing technician, code enforcement technician, or two years of experience providing clerical or paraprofessional support with Pima County as defined by the appointing authority at the time of recruitment.**

**(Relevant education from an accredited community college, trade, or vocational school may substitute for up to two years of the aforementioned experience.)**
- Minimum six (6) months experience in real estate sales, title insurance, mortgage processing, or other related dev

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