Global Fiscal Affairs Assistant

3 weeks ago

Queens, United States St. John's University Full time

St. John’s, established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.

**Department**

Office of Global Programs

**Specific Job Title**

Global Fiscal Affairs Assistant

**Reports to**

Director of Global Fiscal Affairs

**Campus**

Queens

**Job Summary**

St. John’s is a Catholic, Vincentian, metropolitan, global, and anti-racist institution. In service of this mission, St. John’s University is dedicated to ensuring that all students have access to global academic experiences independent of means or desire to travel. The Global Fiscal Affairs Assistant provides organizational support to the Global Fiscal Affairs team (Director of Global Fiscal Affairs, based in New York; Coordinator of Fiscal Affairs, Rome; Coordinator of Fiscal Affairs, Paris) and reports directly to the Director of Global Fiscal Affairs.

**Essential Functions**
- Administrative, Operational and Faculty Support_
- Print and review Paris wire payment requests.
- Prepare wires and check requisitions as needed.
- Deliver signed wires and backups to Business Affairs.
- Accommodate faculty and administrators with Concur travel requests and expense reimbursements.
- Update excel files needed for budget forecasting.
- Create semester invoices for partner school students, log checks received from partner schools, and send them to the Bursar for deposit.
- Track Global Fiscal Affairs student worker hours.
- Support the onboarding of Office of Global Programs employees and student workers.
- Complete mailings to the Rome and Paris campuses as needed.
- Manage office supplies when needed on the Queens campus.
- Year-End_
- Aid the office with the various year end reports and the year-end accrual reconciliation as needed.
- Filing annual wires and backups.
- Process budget transfers.
- Conduct benchmarking studies to support the overall annual global programs pricing proposal.

**Competencies**
- Strong customer service orientation
- Strong working knowledge of Microsoft Excel and Microsoft Word
- Comfort in working both independently and in a team environment both within the department and across departments
- Ability to manage multiple tasks and prioritize appropriately
- Strong written and verbal skills
- Strong intercultural competence

**Work Environment**

This position operates in a professional office environment; this position is required to use standard office equipment such as personal computers, printers, etc.

**Physical Demands**

The ability to walk from building to building within the campus.

**Environmental Conditions**

The work environment may have occasional noise as it requires the employee to sit in an open office space. Additionally, the office is in a student building where classes and activities take place regularly, which means there is often significant noise from students and faculty/administrators in hallways and nearby classrooms.

**Position Type/Expected Hours Of Work**

This is a full-time position. Days and hours of work are Monday through Thursday, 8:30 a.m. to 4:30 p.m. and Friday, 8:30 a.m. to 3:00 p.m.

**Required Education And Experience**
- Associate's degree in Business Administration, Accounting, Finance, or Economics
- 1 year of work experience in an administrative office
- Must be detail-oriented with strong analytical, mathematical, and organizational skills
- Solid computer skills, specifically in Excel, PowerPoint, and Word

**Preferred Education And Experience**
- 1-3 years work experience in accounting, finance, or similar field.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

This position may be r

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