Office Support Associate

3 weeks ago


Urbana, United States University of Illinois Urbana-Champaign Full time

**Office Support Associate**:
**Vet Medicine Administration**:
**In 2023 Forbes ranked the University of Illinois Urbana-Champaign as #9 among all US public colleges, on the basis of return on investment, student success, student debt, and alumni leadership and influence. Only one other campus featuring a veterinary college ranked above Illinois.**

Job Summary

Under general supervision from the Associate Dean, Associate Director, Assistant Directors and Office Manager, provide clerical duties in the College of Veterinary Medicine Office of Advancement.
- **Duties & Responsibilities**

Program Support
- In charge of maintaining the Companion Animal Memorial Fund. This includes processing memorial cards by entering data, formatting, proofreading, assembling, and mailing cards. Maintaining 4D database as well as preparing and distributing monthly statements for the Companion Animal Memorial Fund veterinary clinics.

Office Support
- Greets visitors to the Office of Advancement in a professional, welcoming, and helpful manner.
- Performs reception duties for the office, such as answering telephones and directing calls to appropriate staff members. Personally handles routine matters with initiative and clarity.
- Sorts and distributes incoming mall designated for the Office of Advancement, Dean's Office, Office of Public Engagement, and Office Research and Advanced Studies.
- Creates, updates, revises, and retrieves files, which may include confidential materials. Files electronic documents appropriately under the supervision of the Assistant Dean, Associate Directors and Assistant Director.
- Types correspondence (original text and form letters) and special projects as requested by Assistant Dean and Associate Directors and Assistant Director. Copies and distributes materials as designated.

Other duties as assigned

Additional Physical Demands

Physical demands are those which are normally associated with general office work performed in a secretarial position. Position may occasionally involve light lifting and errands. Because of the location within the Veterinary Medicine complex, persons may experience allergy discomfort from animal dander, hay and straw.
- **Minimum Qualifications Required**
- High school diploma or equivalent.
- Any one or combination totaling eighteen (18) months from the categories below:

- College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

- 30 semester hours equals one (1) year (12 months)
- Associate’s Degree (60 semester hours) equals eighteen months (18 months)
- Work experience performing office/clerical activities, including the use of computer systems.

**Knowledge, Skills and Abilities**
- Reliability with a strong work ethic
- Ability to carry out instructions
- Accuracy and attention to detail
- Ability to maintain confidentiality
- Ability to work well and communicate effectively with a wide variety of people and personalities
- Ability to work both independently and as a member of a team
- Ability to work efficiently and effectively with frequent interruptions
- Working knowledge of Word Office Suite, Word Perfect, TED, 4D, and other software programs
- Working knowledge of University policies and procedures

**Appointment Information**:
This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/6/2024.

**Application Procedures & Deadline Information**:
The minimum salary for this position is $18.924/hour.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

**Requisition ID**: 1024112
**Job Category**: Administrative Support



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