Rental & Events Coordinator

3 weeks ago

Alexandria, United States City of Alexandria, VA Full time

**Rental & Event Coordinator**
- **An Overview**
Bring historic experiences to visitors and residents through rentals and events This position manages the Historic Alexandria rental program and supports a variety of departmental events. They are responsible for coordinating site rentals, including weddings, meetings/corporate events, concerts/recitals, and private parties. The incumbent ensures details for each event are organized and implemented based upon the agreed upon contract while protecting the historic fabric of each site. They actively market and promote the department’s sites at community functions, wedding showcases, and other sales events. The Associate works closely with the division’s Assistant Director on space and staff availability. The incumbent’s work is critical to generating revenue to meet departmental financial goals.
- A commitment to diversity, accessibility, inclusion, and public service is at the core of this position and the department. This position is part of the Education & Operations division. The position reports to the Director of Education and Museum Operations and supervises volunteers and part-time staff who assist with rentals and events. Weekend and evening work is required.
- **What You Should Bring**
- **The Opportunity**
- Manages rental program from start to finish - from inquiry, contracts/payments, planning/coordination, vendor load in, to wrap-up.
- Works with part time staff to provide important day-of-rental information.
- Cultivates existing and prospective clients to enhance the OHA rental program.
- Supports departmental events and programs.
- Meets departmental revenue goal for rental program.
- Collects quarterly performance calendar information for PIO to distribute.
- Performs related work as required.

**About the Department**
The Office of Historic Alexandria (OHA) enhances the quality of life for City residents and visitors by preserving and interpreting Alexandria’s historic properties, archaeological sites, cultural resources, artifact collections, objects, archives, records, and personal stories, and by encouraging audiences to appreciate Alexandria’s diverse historic heritage and its place within the broader context of American history.
**Preferred Qualifications**
At least one year experience of event management experience and at least one year experience in a sales or retail environment.

**Minimum & Additional Requirements**:
High School Diploma or GED; at least two years of responsible clerical experience, including some experience in office management activities that involved provision of basic secretarial services such as typing, stenography, filing, reception or preparing reports and correspondence at a level equivalent to Administrative Support III; and completion of high-school level courses in general studies, including English; or any equivalent combination of experience and training which provides the required knowledge, skills and ability.

**Preferred Qualifications**:
Two-Year College Degree; four years experience and/or knowledge of office management practices and procedures, including good knowledge of word processing; ability to take and/or transcribe diction; ability to verbally communicate courteously and effectively with many different members of the general public; ability to follow complex oral and written directions; ability to maintain complex clerical records and prepare reports from such records; ability to make decisions in accordance with laws, ordinances, regulations and established procedures; ability to plan and coordinate moderately complex work projects requiring assistance of others.

**Notes**:
This is a part-time ( 30 hours) per week position

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