Project Technician

2 weeks ago

Santa Clarita, United States City of Santa Clarita Full time

**Description/Duties & Responsibilities**:
Under the direction of the City Clerk, this position performs technical and administrative functions in support of the City Clerk’s Office. Primary responsibilities for this position include collaboration in support of agenda management, administration of the document recording program, management of Form 700 filing requirements of the Fair Political Practices Commission, and acting as a liaison between departments and the Los Angeles County Registrar-Recorder’s Office. Incumbent may supervise or direct the work of staff in operations related to the position.

**DUTIES AND RESPONSIBILITIES**:

- Demonstrates an understanding of and applies applicable policies, procedures, and laws relevant to marriage services, records and agenda management, and regulations of the Fair Political Practices Commission
- Performs administrative functions as a key member of the agenda management function, including: assisting with the preparation of City Council agenda packets; creating the agenda forecast; preparing adopted resolutions, ordinances, and minutes; creating reports; proofreading and editing documents; publishing and posting public meeting agendas; providing clerking assistance at evening public meetings as required; and coordinates all aspects of meeting set up and tear down
- Manages Citywide legal publications, including proofing, transmitting to the local newspaper, validating publication, and reconciling invoices
- Maintains the Santa Clarita Municipal Code; manages the codifier contract; prepares ordinances for codification; coordinates the biannual municipal code updates with appropriate departments
- Manages Citywide language services contracts, purchase orders, and task orders as requested by other departments
- Manages Form 700 Statement of Economic Interest filings; maintains user database; provides notice of filing requirements and non-filing to code filers; and updates the City conflict of interest code annually in coordination with Human Resources and in conjunction with the budget cycle
- Leads the electronic document recording program; reviews and resolves document issues; advises staff Citywide on recorded documents language and procedures; ensures the electronic documents are filed; reviews and cross-charges Los Angeles County Registrar-Recorder invoices to the appropriate departments; and maintains a Memorandum of Understanding (MOU) with owner counties for the Statewide Electronic Courier Universal Recording Environment (SECURE) to securely record grants, deeds, easements, etc., using the Government to Government (G2G) portal
- Researches and responds to records requests from staff and public
- Coordinates annual National Voter Registration day and participates in the planning for open house events for Municipal Clerks’ Week and Records and Information Management Month
- Notarizes documents for the public and City administration as needed and according to all state and legal regulations; organizes other City notaries, tracks commissions dates, training requirements, supplies, and budget
- Issues marriage licenses according to state, county, and other legal regulations; confirms eligibility and identification, and collects confidential information and fees
- Provides a high level of customer service, including answering calls, assisting customers, and serving as back-up support to the public counter
- May be required to work overtime, as needed, including Tuesday evenings
- Performs other duties and responsibilities as assigned

**Education and Experience**:

- High School Diploma or GED equivalent
- Three years of experience performing administrative and technical support, preferably in municipal government, or related experience
- A Bachelor’s degree in Public Administration or a related field is **_desirable_**:

- A Certified Municipal Clerk certification is **_desirable_**:

- Experience with document recording is highly **_desirable_**:

- Experience with the Brown Act is **_highly desirable_**:

- Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
- Ability to obtain and maintain a Notary Commission during employment within six months of hire
- Ability to obtain and maintain a license to issue confidential marriage licenses within six months of hire or as required
- Possession of a valid Class C California driver license
- Bilingual in English and Spanish is highly **_desirable_**

**Knowledge and Abilities**:

- Knowledge of principles, practices, and procedures of automated and manual records management, retrieval, and storage, including micrographics, electronic imaging, automated information retrieval systems, and computer systems related to maintaining municipal records
- Knowledge of pertinent state codes and regulations, including those relating to civil ceremonies and marriage license requirements
- Strong attention to detail and the ability to produce wor

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