Office Manager

1 month ago

Avondale, United States NASCAR Full time

Home to NASCAR’s Championship Weekend, Phoenix Raceway has been the premier motorsports venue in the Southwest since 1964 and hosts two NASCAR race weekends each year. In March, the Ruoff Mortgage 500 NASCAR Weekend kicks off the race season at Phoenix Raceway, featuring the NASCAR Cup Series, NASCAR Xfinity Series and ARCA Menards Series. In November, champions will be crowned in the NASCAR Cup Series, NASCAR Xfinity Series, NASCAR Camping World Truck Series and ARCA Menards Series West. Phoenix Raceway also hosts a variety of events throughout the year, including corporate meetings and conferences, charity events, holiday events, sport and endurance competitions, driving schools and Segway tours.

NASCAR seeks a talented professional to join in the position of an Office Manager. This position will provide administrative and secretarial support to the President in a professional, confidential, and effective manner facilitating the effective operations of the President’s office. The Office Manager position requires advanced computer skills, project coordination experience and the ability to work professionally with all levels of the internal management and staff as well as external customers, sponsors, etc.
- be energetic and adaptable to changes in a fast-paced creative environment; can manage competing demands and is able to deal with frequent change, delays or unexpected events.
- possess strong problem-solving skills; able to anticipate needs and opportunities; acute attention to detail and accuracy.
- have strong time and workload management ability, able to prioritize and plan tasks. Dependable and responsible with excellent work ethic; able to work occasional extended hours.
- excel at proactive planning, anticipating issues, foreseeing conflicts and resolves them in advance
- be able to act autonomously
- understand the corporate organization and resources, be proficient in accessing and utilizing all functions across the company and industry
- be able to recognize and identify important business contacts (sponsors, media, sanctioning bodies, industry, etc.)
- maintain a high level of confidentiality and diplomacy.

Essential Duties and Responsibilities include the following:

- The Office Manager will provide ongoing support to the President, handling all aspects of daily business requirements including scheduling and calendar management, management reporting/information management, travel arrangements, correspondence, and interactions as a liaison between senior management and clients/colleagues to facilitate work and accomplish objectives in a collaborative effort.
- In addition to the primary role of supporting the President, will also be available to provide back up support for other executives as follows:

- Coordinate and plan travel arrangements, and recommend the most cost-effective itineraries
- Schedule appointments, confirm changes or delays, and make necessary changes, with guidance as necessary
- Coordinate meetings and make arrangements for conferences, meetings and events, including catering as needed
- Provide phone coverage and back up for front reception
- Other duties may be assigned.

No travel is required. However, depending on the schedule, hours will vary but will include evenings, weekends, holidays, and long days on event days and nights.

Supervisory Responsibilities:

- Manages seasonal/event workers during events.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work effectively to meet time-sensitive deadlines.
- Highly motivated and willing to take on ad-hoc work at times.
- Demonstrated team player with excellent organizational skills and the ability to anticipate needs.
- Excellent verbal, written, and interpersonal skills with the ability to interact with employees, clients, officers, and peers in a professional manager with a high level of confidentiality and discretion.
- Good organizational skills and the ability to prioritize work flow. Ability to demonstrate flexibility to handle multiple tasks and unexpected work while working well under pressure.
- Ability to be comfortable in a fast paced environment.

Education and/or Experience
- Associates degree or equivalent from two-year College is preferred or minimum of three years related experience and/or training; or equivalent combination of education and experience.

Work Environment
- The employee is occasionally exposed to moving mechanical parts such as printers, fax machine, and copier. The employee is occasionally exposed to outdoor weather. The noise level in the work environment is usually moderate. The employee is occasionally exposed to loud event time noise.

Physical Demands
- While performing the dutie

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