See more Collapse

Dental Office Manager

4 weeks ago

Portage, United States Secure Dental Full time

**Position Title**:Practice Manager/Administrator

**Employee Status**: Exempt (refer to FLSA requirements to ensure proper classification)

**Reports To**: _(Dr. Nazish Jafri)_

**Job Summary**:
The Practice Administrator works closely with the doctor and staff to assure that all the business aspects of the practice is functioning in an orderly and proficient manner. The administrator communicates the practice philosophy through systems, problem solving and communication. As the main conduit of information between doctor and staff, the administrator strives to bring out the best in the entire staff.

**Qualifications**:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty as listed below.

**Essential Duties**:

- Supervises support staff to ensure maximum production and service. Conducts performance evaluations. Issues appropriate disciplinary actions and discharges staff as needed with doctor(s) assistance.
- Coordinates continuing education events.
- Trains support staff in their respective positions.
- Prepares work schedules for staff to assure optimal production and service.
- Maintains Personnel Policy Manual, consistently administers policies and staff benefit programs as written, updates policies and distributes to staff as needed.
- Conducts new hire orientation.
- Establishes and maintains employee personnel files.
- Ensures all required employment, payroll, and benefit documentation is obtained from staff and maintained in the proper files.
- Keeps practice in compliance with health regulations and OSHA.
- Acts as a liaison between patients and staff concerning problems and complaints and attempts to resolve the matter(s).
- Educates and motivates support staff to achieve excellent customer service and patient satisfaction from services rendered by the practice staff.
- Manages business accounting activities such as payroll, accounts payable, accounts receivable, bank transactions, accounting reports, tax preparation, debt/asset management, and practice budgeting.
- Oversees patient care by scheduling appointments, coordinating financial arrangements (including billing and insurance), maintaining patient records, and following up on delinquent accounts.
- Assures that the practice property is clean, professional and well kept and that all clinical and office equipment is kept in proper working order, and arranges for landscaping/gardening or other services as required.
- Assists the employer with developing a marketing program to maintain the financial welfare of the practice.
- Reviews fee structures for products and services and recommends changes to achieve financial success.
- Researches costs associated with purchasing supplies and equipment to ensure the most advantageous price is obtained.

**Knowledge/Skills/Abilities**:

- Knowledge of federal and state labor law regulations.
- Knowledge of English composition, grammar, spelling, and punctuation.
- Skilled in the use of standard office equipment including: telephones, calculators, copiers, fax, computers, and computer software (MS Excel, Word, Practice Management software).
- Ability to maintain composure and professionalism when exposed to stressful situations.
- Ability to engender trust from the doctors, co-workers, and patients.
- Ability to work cooperatively with management, staff, and patients.
- Proficient in using conflict resolution and problem-solving techniques to manage conflict, patient complaints, and other discord.
- Ability to prioritize, organize, and complete tasks in a timely and independent manner.
- Ability to accept constructive criticism.
- Ability to understand and follow written and verbal instructions, to collect data, establish facts, draw valid conclusions, and maintain confidentiality.
- Ability to communicate and express thoughts and ideas competently.
- Ability to quickly grasp relevant concepts regarding duties and responsibilities.

**Education / Experience**:

- 2 year degree from a college or technical school
- Minimum of six months to one year of related experience and/or training

**OR**
- Equivalent combination of education and experience

**Special Requirements/Certifications/Licenses**:(_Enter your requirements if applicable_)

**Physical and Environmental Requirements**:

- May be required to lift up to 20 lbs.
- Active movement throughout the day: sitting, walking, standing, squatting, bending, stooping, reaching, etc. (not a sedentary position).
- Vision: close vision, depth perception, and ability to adjust focus.
- Hearing: able to satisfactorily communicate with patients, doctor, and other staff members to ensure that verbal communication is clearly understood, or a satisfactorily-equivalent method of communication.
- Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or operate equipment.
- May be required to administer CPR.
- Occasional exposure to toxic or caustic chemicals and radiation.
- Expos

We have other current jobs related to this field that you can find below

  • Dental Office Manager

    2 weeks ago

    Portage, United States Secure Dental Full time

    Dental Office Manager *** **ABOUT SECURE DENTAL** We are Secure Dental, a practice focused on providing advanced dental services with state of the art equipment and we are growing by the day. Our mission is to transform our patients' lifestyle through personalized and remarkable dental care. We are accountable and disciplined in our pursuit to see every...

  • Dental Office Administrator

    3 weeks ago

    Portage, United States Centre Smiles Dental Full time

    Would you like to work for a dentist who has an excellent reputation in the community and is known for her integrity? Do you want to work independently with a great team? We are seeking a reliable, kind Front Desk, Office Administrator/Patient Coordinator who values our patients in a professional, fun, and respectful environment. Proficiency in computer...

  • Dental Assistant

    3 weeks ago

    Portage, United States Portage Northern Dental Full time

    Portage Northern Dental opened it's doors 30 years ago in the Portage Northern area of town. This has given our office the privilege of being a part of the wonderful community surrounding our office. At Portage Northern Dental, our team consists of dedicated, experienced professionals who are kind, friendly and caring. Patient experience is our number one...

  • Dental Assistant

    4 weeks ago

    Portage, United States Secure Dental Full time

    Job DescriptionJob DescriptionSalary: $17-$19Dental AssistantJOB DESCRIPTIONPOSITION SUMMARYThe Dental Assistant at Secure Dental is a key member of the team, working closely with our dentists to ensure a dynamic and memorable patient experience. This role is responsible for supporting the delivery of exceptional dental care through the  preparation of the...

  • Dental Assistant

    2 weeks ago

    Portage, United States American Dental Partners Full time

    Keith A. Cohrs, DDS, PC in Portage is now hiring for a full time Dental Assistant! Req ID: 89647 Supported Practice: Keith A. Cohrs, DDS, PC Category: Dental Assistant Location: 8110 Cooley Dr, Portage, MI 49024 Years of Experience: 1 year This is where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful...

  • Dental Assistant

    2 weeks ago

    Portage, United States American Dental Partners Full time

    Keith A. Cohrs, DDS, PC in Portage is now hiring for a full time Dental Assistant! Req ID: 89647 Supported Practice: Keith A. Cohrs, DDS, PC Category: Dental Assistant Location: 8110 Cooley Dr, Portage, MI 49024 Years of Experience: 1 year This is where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful...

  • Dental Hygienist

    6 days ago

    Portage, United States Midwest Dental Full time

    Overview:$5,000 Sign on Bonus!Provider. Advocate. Educator. A dental hygienist has an integral role in helping patients achieve their best oral health. We recognize this impact and will encourage and support you to practice at the top of your scope. While you're supporting patients, we'll be honoring your education and supporting you with complimentary CEs,...

  • Dental Hygienist

    1 week ago

    Portage, United States Midwest Dental Full time

    Overview: $5,000 Sign on Bonus! Provider. Advocate. Educator. A dental hygienist has an integral role in helping patients achieve their best oral health. We recognize this impact and will encourage and support you to practice at the top of your scope. While you're supporting patients, we'll be honoring your education and supporting you with complimentary...

  • Dental Assistant

    1 week ago

    Portage, United States Heartland Dental and Supported Offices Full time

    Keith A. Cohrs, DDS, PC in Portage is now hiring for a full time Dental Assistant! As a Dental Assistant, you’ll enjoy state of the art technology while being surrounded by camaraderie and support.  This is where patients come first, and continuous learning is encouraged!  Hard-working and motivated, the successful candidate will bring a passion for...

  • Dental Office Front Desk Position

    1 week ago

    Portage, United States Griffith Family Dentistry Full time

    Job Overview: **Responsibilities**: - Greet and assist patients in a professional and friendly manner - Schedule appointments and manage patient check-ins - Use the existing dental software to make appointments and entries for the electronic chart along with the paper chart. - Assist with administrative tasks including filing, data entry, and inventory...

  • Dental Hygienist

    6 days ago

    Portage, WI, United States Midwest Dental Full time

    Overview: $5,000 Sign on Bonus! Provider. Advocate. Educator. A dental hygienist has an integral role in helping patients achieve their best oral health. We recognize this impact and will encourage and support you to practice at the top of your scope. While you're supporting patients, we'll be honoring your education and supporting you with...

  • Dental Hygienist

    3 days ago

    Portage, WI, United States Midwest Dental Full time $40 - $45

    Overview: Are you the right candidate for this opportunity Make sure to read the full description below. $5,000 Sign on Bonus! Provider. Advocate. Educator. A dental hygienist has an integral role in helping patients achieve their best oral health. We recognize this impact and will encourage and support you to practice at the top of your scope. While...

  • Full Time Dental Hygienist Position

    6 days ago

    Portage, WI, United States Midwest Dental Full time

    5,000 Sign on Bonus! A dental hygienist has an integral role in helping patients achieve their best oral health. We recognize this impact and will encourage and support you to practice at the top of your scope. While you're supporting patients, we'll be honoring your education and supporting you with complimentary CEs, a community of dental hygienists who...

  • Office Manager

    5 days ago

    Portage, United States Workforce Solutions, LLC Full time

    Workforce Solutions partners directly with teams looking to hire top talent. We are currently working with an HVAC company with a strong local reputation to find an Office Manager to join their team at their Portage office. **What's the role?** The company is looking for an experienced bookkeeper to join that team as their Office Manager. This role is...

  • Office Manager

    4 weeks ago

    Portage, United States Workforce Solutions, LLC Full time

    Job DescriptionJob DescriptionWorkforce Solutions partners directly with teams looking to hire top talent. We are currently working with an HVAC company with a strong local reputation to find an Office Manager to join their team at their Portage office.What's the role?The company is looking for an experienced bookkeeper to join that team as their Office...

  • Dental Hygienist

    1 week ago

    Portage, United States Keith A. Cohrs, DDS, PC Full time

    Dental HygienistKeith A. Cohrs, DDS, PCFT Hours Available!Hello Portage!! Keith A. Cohrs, DDS, PC is actively seeking a Dental Hygienist to join our team. Support our mission to providing excellent dental care in the community and help us create more smiles and memorable experiences. Join a team that believes in teamwork and truly cares about their...

  • Dental Hygienist

    7 days ago

    Portage, United States Keith A. Cohrs, DDS, PC Full time

    Dental HygienistKeith A. Cohrs, DDS, PCFT Hours Available!Hello Portage!! Keith A. Cohrs, DDS, PC is actively seeking a Dental Hygienist to join our team. Support our mission to providing excellent dental care in the community and help us create more smiles and memorable experiences. Join a team that believes in teamwork and truly cares about their...

  • Dental Hygienist

    1 week ago

    Portage, United States Keith A. Cohrs, DDS, PC Full time

    Dental HygienistKeith A. Cohrs, DDS, PCFT Hours Available!Hello Portage!! Keith A. Cohrs, DDS, PC is actively seeking a Dental Hygienist to join our team. Support our mission to providing excellent dental care in the community and help us create more smiles and memorable experiences. Join a team that believes in teamwork and truly cares about their...

  • Dental Hygienist

    1 week ago

    Portage, United States Keith A. Cohrs, DDS, PC Full time

    Job DescriptionDental HygienistKeith A. Cohrs, DDS, PCFT Hours Available!Hello Portage!! Keith A. Cohrs, DDS, PC is actively seeking a Dental Hygienist to join our team. Support our mission to providing excellent dental care in the community and help us create more smiles and memorable experiences. Join a team that believes in teamwork and truly cares about...

  • Dental Hygienist

    1 week ago

    Portage, United States Keith A. Cohrs, DDS, PC Full time

    Dental HygienistKeith A. Cohrs, DDS, PCFT Hours Available!Hello Portage!! Keith A. Cohrs, DDS, PC is actively seeking a Dental Hygienist to join our team. Support our mission to providing excellent dental care in the community and help us create more smiles and memorable experiences. Join a team that believes in teamwork and truly cares about their...