Administrative Secretary Iii

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY
- Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements._
- The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness._

**ADMINISTRATIVE SECRETARY III**

Job Location:
Address:
Arizona State Prison Complex (ASPC) - Lewis
26700 S. Highway 85
Buckeye, Arizona 85326

Posting Details:
**Salary**: $33,800

Grade: 14

Closing Date: 07/05/2024

Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a self-motivator with strong customer service skills that will help them excel in providing administrative assistance to the warden’s office. This position will perform full administrative secretarial functions of confidential nature.

Job Duties:

- Composes correspondence, uses computer equipment in the completion of job assignments
- Compiles and prepares weekly and monthly reports
- May compose replies to correspondence on routine matters
- Updates department policy manual
- Attends meetings and types meeting minutes
- Completes special projects
- Logs, tracks, copies, and forwards responses for correspondence and documentation
- Responsible for maintaining filing
- Collects and distributes all incoming and outgoing staff/department mail
- Answers, screens, and refers calls appropriately
- Coordinates special events, meetings, and fundraising events
- Acts as back-up timekeeper
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

- Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
- Written and verbal communication
- Business English including grammar and composition
- Computer usage and various software programs (Microsoft Suite and Google Suite)
- Techniques in screening incoming calls, visitors, and telephone calls

Skill in:

- Problem-solving and time management
- Establish and maintain interpersonal relationships
- Written and verbal communication
- Handling multiple tasks
- Working with self-motivation and mínimal supervision

Ability to:

- Provide effective assistance to employees
- Investigation and problem resolution
- Work in a prison environment
- Plan, coordinate activities, and establish priorities
- Develop effective operating procedures
- Work effectively under a short deadline
- Maintain confidentiality

Selective Preference(s):

- Two (2) years of professional office experience and proficiency in Microsoft Office Suite & Google Suite

Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

**Benefits**:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.

Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.