Immediate Marketing Coordinator

2 weeks ago

Ridgefield Park, United States CES Consultants, Inc. Full time

**MARKETING COORDINATOR JOB DESCRIPTION**:
CES Consultants, Inc. is a national civil engineering firm with offices in New York City, NJ, Miami, Broward, West Palm Beach and Tampa with plans to expand into additional locations. As a team, we work vigorously to deliver incomparable services and cutting-edge innovation while focusing on building lasting relationships with our clients and employees. Joining CES is an excellent opportunity to expand your career in a rewarding environment with exceptional professional development opportunities. It’s your time to join our energetic team and help continue our success

The Marketing Coordinator will take full responsibility for the proposal development and production process and will contribute to maintenance of data sources to ensure accuracy of current information. Must be a self-starter with strong organizational skills, possess the ability to handle multiple tasks and meet tight deadlines, and be willing to work overtime as needed to accommodate deadlines and production schedules. Strong writing and proofing skills are a must. Responsible for proposal/ pursuit coordination and marketing efforts for assigned region with a heavy concentration on NJ and NYC markets. **U.S. Residency Required.**

**MARKETING COORDINATOR QUALIFICATIONS**:

- Bachelor's degree in English, journalism, marketing, communications.
- Minimum of 1-3 years of experience in writing, editing, and preparation of proposals, preferably in the A/E/C industry
- Keen ability to multi-task and meet strict deadlines
- Effective interpersonal, supervisory, oral, and written communication skills
- Proficient in using the Microsoft Office Suite, Adobe InDesign, and Adobe Acrobat Professional
- Working knowledge of Adobe Photoshop and Illustrator
- Able to follow directions and verbal orders with mínimal supervision.
- Must display leadership skills.

**MARKETING COORDINATOR DUTIES**:

- Track and search client activity, including opportunity postings and advertisements. Work with market segment leaders and senior staff to leverage business development activities.
- Maintain up-to-date client and prospect information within the proposal tracking system to track client and project business intelligence.
- Management of prequalification efforts for city, state, and federal agencies, apart from those inherent to specific proposals
- Provides entire life cycle support for RFPs, RFIs, White Papers/ Conference Presentations, and other proposal related submissions.
- Develop compliance matrices to ensure both compliance and responsiveness to the RFP specifications and identify areas of responsibility and specific tasks to be performed.
- Develop the proposal schedule, set up all meetings to include status calls, color team reviews, questions and answers discussions, and kick-offs.
- Communicate with teammates - set up meetings, send out data calls, attend solution sessions.
- Ensure accuracy and adequacy of final work product, including in-process and final reviews, checking for compliance with applicable standards, validation, and change verification, and ensure acceptable style layout. Ensure that there are no inconsistencies between cost and technical volumes.
- Ensure that the proposal development process is followed throughout proposal preparation.
- Update marketing materials, including project descriptions and resumes, in company format
- Collaborate with the Capture Manager and/or opportunity owner to conduct strategy development sessions that typically include senior executives/directors/managers.
- Participate in solution and strategy sessions with technical leaders, writers, and graphic artists.
- Perform other duties as assigned.

**MARKETING COORDINATOR BENEFITS**:
**Job Types**: Full-time, Contract

Pay: From $28.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work setting:

- In-person

Work Location: In person

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