Manager of Research Operations

5 days ago

Chicago, United States University of Illinois Full time

**Manager of Research Operations**

**Hiring Department**: Department of Biochemistry and Molecular Genetics

**Location**: Chicago, IL USA

**Requisition ID**: 1025541

**Posting Close Date**: 6/12/2024

**About the University of Illinois Chicago**

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

**Description**:
**Position Summary**

The Department of Biochemistry and Molecular Genetics at the University of Illinois, Chicago (UIC) is seeking a Manager of Research Operations to provide high level business and financial support to the department.

This includes management of all aspects of research administration and operations with the emphasis on Post-Award and departmental financial management. The position serves as the department’s primary contact with Grants and Contracts, Office of Research Services, external sponsors and internal/external auditors.

**Key Responsibilities**:
**Post Award**
- Manage, review, edit, and administer all financial activities of grants, contracts, consulting agreements, subcontracts, and vendor agreements.
- Set up accounts and prepare budgets; develop progress reports, budget changes, prior approvals, and grant close-outs.
- Plan, develop and interpret policies and procedures to ensure efficiency, accuracy and proper oversight of the department’s research enterprise.
- Prepare ad hoc reports for the Department Head, Director of Administrative Operations, and Principal Investigators as requested.
- Inform Principal Investigators and research staff of changes in sponsor policies and regulations; manage, coordinate and ensure compliance with changes.
- Manage effort reporting and labor distributions.

**Pre-Award**
- Review grant guidelines, identify and inform faculty of funding opportunities which correspond to their interests and background.
- Secure applicable sub-award documentation and cost-sharing approval.
- Prepare pre-award proposal documentation, including Proposal Approval Form (PAF), budgets, institutional information, budget justifications, sponsor compliance and regulatory information for routing to the Office of Sponsored Programs (OSP), and submission of proposals.

**Reporting**
- Lead the creation of reports for the principal investigator and project team detailing expenditures, balances, sub awards, metrics, milestones etc.
- Regularly consult with PIs, Department Head and Director of Administrative Operations to ensure the fiscal health and growth of the department.
- Prepare ad hoc reports for the Department Head, Director of Administrative Operations and Principal Investigators as requested. Provide financial projects as requested.
- Monitor and reconcile monthly expenditures and encumbrances. Approve purchases, contracts, and POs for the department.

**Training**
- Develop and lead training for project team including community partners regarding project terms, requirements, reporting, compliance, etc.
- Plan, develop and interpret policies and procedures to ensure efficiency, accuracy and proper oversight of the department’s research enterprise.
- Develop and update training materials as needed about changes in federal policies impacting research operations.

**Qualifications**:
**Minimum Qualifications**
- Minimum of a Bachelor’s degree in business, basic or social sciences or related field. Master’s degree preferred.
- Minimum of three years’ experience in grants or accounts management required; in a university setting preferred
- Excellent verbal and written communication skills.
- Strong interpersonal and management skills.
- Demonstrated leadership skills and ability to work collaboratively in a team-based environment.

**Preferred Qualifications**
- Certified Research Administrator (CRA) certification preferred.
- The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applic

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