Secretary Ii

**Job Description**:

- Typical Pay Range - From 23.00 hourly_

**Position Overview**:
The position will provide support to the Corporate Customer Support Department (CCSD), Naval Air Warfare Center, Weapons Division (NAWC, WD) located in China Lake, CA. The Communications and Organizational Support Division, within the CCSD, provide administrative products and services to reinforce all NAWCWD operations.

**Primary/Major Duties and Responsibilities**:

- The Secretary resides within customer’s office spaces and is integral to the day-to-day activities of the supervisor and staff; will work somewhat independently performing various clerical and secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office.
- The Secretary will act in a professional manner, coordinate schedule with other staff members and or co-workers, and ensure duties and office coverage are priority.
- This position will require meeting, greeting, and directing a multitude of people throughout a day in person or via phone conversation.
- This position will provide customers with accurate and complete information on administrative support processes, procedures, and documentations requirements.
- Prepare and review official correspondence, ensure that proper format, grammar, and spelling are used in creating, editing, and preparing documents.
- The Secretary shall be responsible for building and equipment maintenance, telephones, personnel moves, and assisting with facility upgrades.
- The Secretary shall track incoming and outgoing personnel, update org charts, and call in CSRs and MAC requests.
- The Secretary shall assist with on boarding of new personnel by preparing badging paperwork.
- The Secretary shall maintain muster list and assist with muster data calls.
- The Secretary shall interact professionally with all levels of management within NAWCWD both internal and external.
- The Secretary shall ensure familiarity with the NAVAIR and NAWCWD concept of operations and observance of safe and effective work habits, including Information Assurance and protection of classified/ confidential/Privacy Act information.
- The Secretary shall monitor and safeguard Privacy Act information.
- The Secretary shall generate off-center security clearances for staff and renew annually. Maintain log for SAAP badges and office door keys.
- The Secretary shall ensure that any classified correspondence/material is properly prepared per DON instruction before mailing.
- The Secretary shall ensure all classified material is properly controlled to eliminate infractions or violations. Update security containers, cipher, and padlock combinations as required.
- The Secretary maintain and purchase office supplies using the Military Standard Requisitioning and Issue Procedures (MILSTRIP).
- The Secretary shall provide escorting for U.S. and Foreign National visitors as assigned.
- The contractor shall identify and request approval from the technical point of contact (TPOC) for each person expected to require access to a Government facility and authorized to open/close the facility.
- The Contractor shall provide support to include opening facilities, unlocking entry combinations, annotating the Security Container Check Sheet (Standard Form 702), turning the magnetic open/close sign to "open", deactivating the alarms, and visually inspecting the area for unauthorized signs of entry.
- The Contractor shall provide support to include closing facilities by performing an "end of the day"
- security check and annotating the Activity Security Check Sheet (Standard Form 701), setting the alarm, exiting the facilities, locking the combination locks, annotating the Security Container Check Sheet (Standard Form 702), and turning the magnetic open/close sign to "closed." If the facility cannot be secured, the Contractor shall contact the appropriate Security Coordinator and/or additional designated DoD POCs. The contractor shall be responsible for accommodating the above responsibilities up until but not to exceed the end of the core hours. As no overtime is allowed on this contract, security checks shall be scheduled accordingly.
- The Secretary shall assist with inventory and inventory control programs.
- The position will be responsible for customer calendars, coordinate meetings and keeping calendar on track throughout the day.
- Additional duties will include duplication and routing of documents, scheduling meetings, and conferences to include setup and facilitate video teleconferences.
- Position will provide support to executive level meetings, will act as the primary/backup point and facilitator of meetings, conferences and VTCs held within the Management Information Center (MIC); will schedule VTC’s, provide VTC setup, and meeting facilitator as determined by the staff office operations officer.
- The position will operate within the Microsoft Office Suite (Word, Excel, Outlook