Information Technology Coordinator

1 week ago

Studio City, United States Harvard-Westlake School Full time

**The duties for the Information Technology Coordinator position include**:

- Responsible for all aspects of the procurement process for technology-related hardware and software. These responsibilities include:

- Accepting requests from faculty and staff, fulfilling those requests if items are in stock or ordering items if needed.
- When hardware or software needs to be ordered, negotiate with existing vendors and/or source new vendors in order to request a quote.
- Obtain necessary approvals and place purchase orders with various vendors.- Maintain updated W9 forms, certificates of insurance (COI), and worker’s compensation certificates for all new and current vendors, as applicable.
- Utilize inventory management systems to ensure that devices and equipment are logged and tracked following issuance to employees and students.
- Ensure all invoices (monthly/ for purchases) are paid in a timely manner and monitor department budget to stay within limits.
- Process reimbursements for purchases made for the department by IT members.
- Ensure that regularly used items remain stocked (replacement lamps for projectors, mice, clickers, HDMI cables etc.)
- Assist in the creation and maintenance of various network user accounts including HW network and various 3rd party vendor subscriptions.
- As base responsibilities are fulfilled, assist in general tech support activities with the Tech Services team.
- Coordinate device upgrade/distribution events (ex: laptop rollouts, AV equipment upgrades etc.), department holiday lunches, schedule technician repairs for IT hardware and any on-site training events for IT.
- Schedule E-Waste pick for both campuses when students are off campus, maintain equipment and supply inventory to ensure adequate stock on hand.
- Other administrative and departmental support responsibilities as assigned by the Director of IT

**Qualifications/Qualities**
- Experience with technology-related procurement, including quotes, purchase orders, receiving documentation and inventory.
- Familiar with procurement contract terms and conditions.
- Excellent communication skills
- Highly organized
- A technology-related college degree is a plus.
- Strong Educational Technology experience is a bonus.
- Some technical aptitude
- Proficient with Windows apps such as Outlook, Word, Excel, and Acrobat as well as Google’s G-Suite.
- Familiarity with Instructure Canvas or similar learning management systems is a plus.
- Should be a self-starter with a strong sense of responsibility.
- Ability to radiate calm.

**About Harvard-Westlake School**

We are an independent school consisting of two campuses located in Los Angeles, California. We have approximately 1,600 curious, thoughtful, and inspiring students enrolled in grades seven through twelve.

**Compensation**:This is a** **non-exempt role. Estimated base compensation is $30.00-$37.50 per hour plus overtime (as applicable), depending on experience.

**Great benefits we offer**:

- Top-tier medical, dental, and vision coverage with zero to low premium contributions
- 403(b) Retirement with a 10% match and immediate vesting
- Cafeteria allowance - lunch is on us
- Professional development support including continuing education
- Personal Growth grants
- Relocation Assistance
- Employee affinity groups
- Mental wellness resources and workshops
- Tickets to local sporting and entertainment events
- Discount at school bookstore (get your HW swag)
- Paid Holidays, including time off for Thanksgiving, Winter, and Spring break plus vacation

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