Chief Deputy Register of Deeds

**An Equal Opportunity Employer**

**Position Summary**:
This position is responsible for examining and reviewing legal documents, which are prescribed by law to be recorded or filed in the Register of Deeds office and administering all requirements as set forth in the Wisconsin State Statutes and Wisconsin Administrative Code.

**SUPERVISION**
This position acts as the departmental supervisor in the absence of the Register of Deeds.

**Essential Duties and Responsibilities**:
Other duties may be assigned. _This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned._

This position will be responsible for assisting the Register of Deeds in their duties, summarized as follows below:

- Provides customer service to internal and external customers.
- Provides direction to Register of Deeds staff and business partners on all issues relating to recording, indexing, archiving, and retrieval of real property records and other instruments as required by Wisconsin Statutes.
- Interprets, explains, and applies policies, regulations, laws, and procedures according to Wisconsin State Statutes with reference to vital records and real property records.
- Serves as a Notary Public.
- Prepares letters, memoranda, reports, and other correspondence as needed.
- Assists the ROD in providing oversight ensuring statutory requirements are met for the recording, archiving, and retrieval of vital & property records.
- Works with the State Vital Records Office utilizing the State Vital Records Information System [SVRIS] to file, maintain and issue vital records, including birth, death, marriage, and divorce records per Chapter 69, Wisconsin State Statutes
- Work in and Generates reports from Landlink, Statewide Vital Record Information System, and the Department of Revenue’s website.
- Examines various vital & real property records presented for recording to ensure compliance with Wisconsin State Statutes and Walworth County Ordinances.
- Assist the Register of Deeds in financial reporting, recording and budgeting for the department.
- Balances reports to ensure accurate reporting of records and proper fee collection.
- Demonstrate a commitment to county safety and risk management efforts.

**Qualifications**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Education and/or Experience**
High school plus two additional years of formal preparation, and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience with real estate and legal terminology.

**Interactions & Communication**
Provides specialized information and/or recommendations to others regarding an area of expertise.

**Decision Making**
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

**Thinking & Problem Solving**
In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.

**Tools and Equipment Used**
Calculator
Copy Machine
FAX Machine
Personal Computer/Printer
Typewriter
Telephone
Microfilm Reader
Microfilm Copier
Cash Register
GIS Interactive Mapping System

**WORK ENVIRONMENT** **The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vibration. The noise level in the work environment is usually moderate.

**PHYSICAL DEMANDS** **The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb