Operations Specialist

3 weeks ago

East Rancho Dominguez, United States Pilot Thomas Logistics Full time

Since 1936, Pilot Thomas Logistics and its family of marine companies (collectively, “PTL Marine”) including Economy Boat Store and Maxum Petroleum have been providing quality products and services to the maritime industry. PTL Marine is the one-stop shopping solution for all of your Marine Fuel and Lubes, Groceries, Supplies and Last-Mile Logistics needs.

**Position Summary**:
Responsible for the management of workflow throughout all departments within a business. Optimize daily activities and performance of the business across the board.

**Essential Responsibilities**:

- Assist the business operations manager in planning, organizing and coordinating functions relating to the operation of the business.
- Keep up to date with the current market trends and industry forecasts.
- Coordinates with different departments to achieve optimal work production across the board.
- Maintain an updated client, customer and supplier management system.
- Prepare reports for management review by compiling data pertaining to the effectiveness and efficiency of the organization's internal processes.
- Monitor expenses and budget in line with the finance and accounts department.
- Provide recommendations and suggestions for improvements in any aspects relating to increased performance.
- Train new hires as necessary and ensure policies and procedures are followed.
- Keep up to date with the current market trends and industry forecasts.
- Coordinates with different departments to achieve optimal work production across the board.

**Other Functions**:

- Special projects as requested.
- Perform other duties as assigned.

**Minimum Requirements and Qualifications**:

- 2 plus years of experience which demonstrates sound judgment and strong administrative skills.
- Ability to work well under pressure and effectively with mínimal supervision.
- Strong organization and time management skills.
- Ability to interface with all levels of management.
- Proficient in Microsoft Office suite (i.e. Excel, Word, Powerpoint).
- Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
- Strong listening and presentation skills.
- Excellent verbal and writing communications skills.

**Education**:

- High school diploma or GED required
- Associate’s degree or a combination of education and/or experience in lieu of degree preferred

**Working Conditions**:

- This position requires working in an office setting, with long periods of time sitting.
- Must be able to stand, bend, push and pull at least up to 10 lbs.

Pay: From $27.88 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 10 hour shift

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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