Court Clerk Specialist

**Job Summary**:
**_This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer._**

**NATURE OF WORK**
- Independently performs legal work of considerable difficulty and complexity requiring a working knowledge of legal procedures, court procedure and adherence to applicable statutes. Performs a variety of in-court and in-office tasks in support of the operation of the courtroom and Clerk’s Office functions; produces the official written record of court activities in the form of a minute entry documenting all types of court proceedings which may include civil, criminal, domestic and juvenile cases; acts as the sole representative of the Clerk’s Office while in court and provides support services to the judicial officer assigned; provides a wide-range of support tasks including data entry, providing documents and case files and/or a variety of other tasks and assignments.

**Example of Work**:

- (Illustrative Only)_ Attends all court hearings and trials in assigned judicial division; reviews, updates and brings case and associated files and documents to court; calls cases and swears witnesses; manages, coordinates and provides paperwork associated with courtroom activities; maintains supplies of in-court forms and documents; prepares minutes of each hearing outlining orders of court, court directives and related information; enters data into official court record/recording system (AJACS/JOLTS) and sets and calendars future court activities/events; accepts and files documents submitted in court; responds to questions and inquiries regarding other scheduled court activities, availability of courtroom, etc.; controls, oversees and manages exhibits submitted during court proceedings; maintains records of exhibits and process for release; maintains, compiles and provides statistical and related records; works with and updates in-court juror lists; provides other assistance in the handling of juror-related paperwork; manages the rescheduling of cases, and manages jurors; compiles weekly/monthly records and statistical reports; proofreads and edits documents; sorts indexes, and files materials numerically, alphabetically or by some other predetermined classification according to established procedures; checks records and documents for completeness and accuracy for processing and/or further action; responds to inquiries at the counter, by telephone and in writing; conducts research and coordination necessary to provide an accurate response; verifies records and documents, checking for clerical and mathematical accuracy and completeness and processes for further action; accepts, and enters filings, documents and papers representing new cases or additions to existing filed cases; accepts and issues receipts for monies paid; issues required and/or requested court ordered forms, processes, documents; facilitates the flow of court/case related information from judges and staff to local, state and federal agencies; runs time standards to assure all cases are processed within guideline; records judgments, rules, orders, and other judicial proceedings of the court; follows requirements of Public Information Laws; maintains, verifies and tracks all data entry compliance for model court, delinquency and drug court cases; maintains dependency, delinquency and drug court files in compliance with confidentiality law; verifies work is performed in compliance with Arizona statutes, standards and regulations; provides MVD with the court abstract records for suspension and restriction of driver’s licenses; enters data into AJACS/JOLTS for a variety of documents including petitions, court hearings, referrals, dispositions, court results, case status, phase and events, findings, motions and orders, and general docketing of events.

**Experience and Education**:

- An Associate degree from an accredited institution and two (2) years progressively responsible experience in an office setting, including one (1) year of experience in a legal office OR any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.

**ADDITIONAL REQUIREMENTS**
- This classification requires the applicant to pass criminal background checks; must be able to key at least 50 words per minute; maintain a valid Arizona State Driver’s License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required.

**PHYSICAL DEMANDS AND WORKING ENVIRONMENT**
- Work is performed in a standard office environment in Superior Court/Juvenile Court facilities.

**Knowledge, Skills and Abilities**:

- Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, policies and procedures, Federal rules and requirements; Yuma County and Superior Court and Juvenile Court Judicial Management Rules, policies and procedures; legal terminology and