Adm Svcs Admstr 2

The world’s biggest social problems are complex, multi-faceted, and pervasive. No academic center, company, or organization can solve systemic issues - such as economic inequality, inequitable access to health care and education, and racial discrimination - alone. We need leaders with different skills and experiences to come together to generate fresh insights, evidence, and action to make progress.

**WHAT YOU’LL DO**:
Stanford Impact Labs (SIL) is hiring a Director of People, Finance, and Administration. In this role, you will design, deliver, and improve strong systems, processes, and practices for finance and administrative operations. The Director of People, Finance, and Administration will work closely with the Executive Director at a unique time of dramatic growth in the organization, with a team and operating budget that has doubled over the past 12 months. Your work will establish best practices, support continued growth and compliance, and inform decision-making about SIL’s future, in ways that allow our startup team and culture to thrive within the demands of a longstanding institution. Specifically, the Director of People, Finance, and Administration will lead the following areas of work:
**Leadership and Management**
- Serve as a key member of the leadership team shaping growth and impact of SIL, providing evidence-based recommendations about spending, procurement, hiring, recruitment, retention, facilities, and continued oversight of impact labs’ financials.
- Directly oversee the strategy, management and continuous improvement of all SIL people, financial and administrative operations to ensure compliance and enable impact.

**Finance**
- Develop, improve, and maintain financial models to manage the $15+ million annual operating budget, and to inform SIL’s programmatic expansion
- Lead annual budgeting process. This involves coordinating across six functional teams, identifying areas of concern, and building processes for timely completion and oversight
- Responsibly steward and optimize the use of funds, and monitor financial health to accomplish the SIL mission of social impact.
- Build internal systems for contracting and procurement that allow SIL to make decisions quickly and pay vendors on time, and support SIL staff in working with vendors and contractors.

**People Operations**
- Lead the implementation of SIL’s talent strategy to inclusively and equitably attract, hire, retain, and grow a diverse team
- Refine onboarding and offboarding processes, and serve as key liaison between SIL and Stanford Humanities & Sciences HR.
- Identify and implement ways to build and maintain a healthy and positive team culture
- Build and implement professional development strategies for SIL Staff
- Support SIL Directors and Managers as they seek to recruit, hire, and support staff, by providing guidance, administrative support, and problem-solving
- Lead postdoc appointment process for SIL postdoctoral fellowship program, in coordination with host labs

**General Administrative Operations**
- Serve as point of contact with key partners in finance, HR, facilities, and other administrative offices at Stanford Humanities and Sciences, as well as Stanford’s Office of Development liaisons.
- Develop and administer training for SIL staff for finance, budgeting, CRM maintenance, hiring, submitting transactions and reimbursements, and other administrative processes.
- Supervise, coach, and develop the Operations & Finance Administrator
- Develop and implement best possible practices in software licenses, and the use of office space and facilities, that are right-sized for Stanford Impact Labs and fall within the boundaries of University policy.
- Collaborate with SIL and Humanities and Sciences staff to ensure accuracy and timeliness of SIL’s Salesforce CRM database, create annual reports, and develop donor-facing materials.

**Investment Operations**
- Maintain prudent and fit-for-purpose financial management policies for a diverse portfolio of partners and awardees.
- Advise Investments & Accountability team in their selection process, overseeing the honoraria process for reviewers and investment committee members, and reviewing proposal budgets to identify questions and discrepancies
- Support Stanford Impact Labs’ grantees by providing ad hoc financial management support when appropriate or referring them to the correct contact, and developing proactive guidance to our impact labs to anticipate common financial management roadblocks
- Support the review of Stanford Impact Labs’ portfolio of investments by analyzing labs’ financials if needed and generating insights into use of funding

**MINIMUM REQUIREMENTS**:

- Education & Experience:

- Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

**WHO YOU ARE**:

- **You are excited to build and optimize organizations.** You have demonstrated experience developing and improving