Records Ip Specialist

2 weeks ago

Boston, United States Epiq Systems, Inc. Full time

The IP Records Specialist is a member of the Intellectual Property & Technology Business Unit team. They are responsible for organizing, maintaining and updating the electronic records in the Intellectual Property (IP) Department to enhance the effectiveness of the IP attorneys and staff, and developing best practices for electronically stored documents.

**General Responsibilities**:

- Provide support for maintaining, updating and administering electronic files for a high volume IP practice
- Evaluate and review current records management procedures to improve efficiency and assist with establishing protocols
- Assist attorneys with scanning and v-filing hand written notes and client instructions in appropriate workspaces
- File Engagement Letters for All Clients in appropriate workspaces
- Review scanned paper mail and electronically file documents; forward copies to attorneys and staff as necessary
- Add scanned documents to docket records as necessary
- Audit existing v-files and correct misfiled documents
- Responsible for v-filing incoming USPTO documents in appropriate workspaces

**Additional responsibilities**:

- Ability to identify and analyze complex records related issues, recommend sound solutions and execute
- Ability to identify issues, propose solutions, obtain stakeholder buy-in and execute
- Understanding of IP Records processes and goals

**Special Projects**:

- Assist with file intake, i.e., assist in the review and organization of paper and electronic files received from client/previous counsel
- Scan paper files as necessary and coordinate larger file scanning jobs with Office Services
- Assist with preparing paper and electronic files for transferring out of firm based on protocols established by the IP department
- Providing assistance with internal file audits and other special projects as necessary

**Desired Skills**
- Familiarity with FileSite, iManage
- Advanced word processing skills using Microsoft Office products
- Ability to learn quickly and work independently with minimum supervision
- Ability to work on a team, and with the senior leaders of an organization
- Bachelor’s Degree preferred or a minimum 4 years of experience in information management (including electronic data) and experience with an intellectual property law practice. Records management professional certification helpful
- Excellent communication skills, both verbal and written
- Superior organizational skills and attention to detail

Pay: $28.00 - $28.30 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Day shift

Work Location: In person

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