Ap Billing Bookeeper

**JOB TITLE**: Accounts Payable & G/L Bookkeeper

**REPORTS TO**: Chief Financial Officer

**SALARY CLASSIFICATION**: Hourly

**General Description**:

- Maintain AP system, contribution system, and Office Supply Inventory.
- Act as a research person for other departments regarding A/P accounts.
- Participate in billing and collections.
- Participate in annual audit.
- Process GL/PR activity.

**Essential Job Functions**:
1. Receive, verify codes and file AP invoices, research invoices for proper amounts, classification and authorization. Contact vendors and department heads to resolve discrepancies. Prepare demand checks when needed. Enter and print AP checks.

2. Maintain daily main checking account and reconcile monthly.

3. Maintain A/P files for future audit requirements.

4. Reconcile payroll accounts monthly.

5. Run reports as needed by various departments.

6. Keep check on office supplies so supply does not fall below a specific quantity, order special supplies when asked.

7. Maintain copiers when necessary, calling for service as well as ordering supplies.

8. Any miscellaneous monies owed to Elim Park, bill and record these.

9. Analysis of Accounts, G/L, billing and collections activities when necessary.

10. Review and verify accounts allocations by all departments.

11. Performs other job related duties and responsibilities that may become necessary or as directed by Supervisor.

**Key Characteristics**:
1. Demonstrates neatness, accuracy and dependability.

2. Contributes, develops and carries out new ideas.

3. Demonstrates an ability to work with others.

4. Ability to work independently.

5. Ability to work in cost and time efficient manner.

6. Teaches skills and knowledge to new staff.

7. Wears appropriate clothing/uniform. Appearance is neat and well kept.

8. Relates well with residents; is friendly and pleasant.

9. Demonstrates good safety habits—uses equipment appropriately.

10. Attendance/punctuality—comes to work when scheduled and on time.

11. Attends required in-services.

**Work Area and Working Conditions**:

- Finance Department office. Generally quiet area with frequent interruptions.

**Entry Level Qualifications**:
1. Three to five years’ experience in accounts payable.

2. Knowledge of Microsoft Excel and Word. Helpful to have knowledge of PN3 system.

**Physical Requirements**:

- Must be able to move continually throughout the day.
- Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
- Must be able to operate a computer, typewriter and an adding machine with a high level of expertise.

**Key Accountabilities (with or without reasonable accommodation)**:
1. Processes Accounts Payable vendor invoices and check disbursements in an accurate and timely manner; maintains Accounts Payable files.

2. Responds to Accounts Payable inquiries from vendors and other departments in a timely manner.

3. Performs month end Accounts Payable close and reconciliation of Accounts Payable balance(s) to the General Ledger in an accurate and timely manner.

4. Prepares monthly Accounts Payable Accrual list and journal entry in an accurate and timely manner. Provide other GL entries, billing and collections activities.

5. Maintains office supplies, copiers and printers in an efficient manner.

6. Maintains petty cash fund and credit cards in an efficient manner.

7. Provides service at the Finance Department window in an appropriate and cordial manner.