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Fiscal Associate I

4 months ago

Georgetown, United States State of Delaware Full time

**Introduction**:
**Make a Difference with DHSS**

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

**Summary Statement**:
Work may include sending, receiving, recording, reviewing, tracking, and processing financial transactions, records, and documents in support of Stockley Center operations to maintain fiscal accountability under the direction of the Executive Director. Performs the essential functions listed by completing routine assignments using a variety of modes to track, send/receive and reconcile records. Communicate effectively with internal and external contacts to gather, clarify, and relay information. The incumbent will utilize their organizational skills to ensure all information and data is accurate and timely.

**Essential Functions**:
Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.
- Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
- Verifies or determines correct classification and coding of transactions.
- Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
- Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
- Creates and maintains financial records, documents and files.
- Prepares reports and summaries on the status of accounts or other financial data.
- Participates in recommending changes to internal procedures, forms, or process enhancements.
- Gathers and compiles data for higher-level staff.
- Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
- May perform payroll entries and process payroll in automated information systems.
- Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
- Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

**Job Requirements**:
**JOB REQUIREMENTS for Fiscal Associate I**
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

- Coursework, training and/or work experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.

**Additional Posting Information**:
**This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.**

**Conditions of Hire**:
Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources.

DHSS does not provide employment-based sponsorship.

Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process.

**Selection Process**:
**Accommodations**:
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.