Director - Health Information Mgmt/privacy Officer

4 weeks ago

Annapolis, United States Luminis Health Full time

**Position Objective**:
Plans and directs services related to Health Information Management (HIM) in accordance with applicable legal, professional, and accreditation standards. Services include identity management, document management, dictation and transcription, analysis, record completion, release of information, coding and DRG assignment, data quality and reporting, and patient portal.

Activities include developing and implementing policies and procedures at both the hospital and department level and leading a staff of managers/supervisors, technical, and clerical employees.

As a member of the Revenue Cycle team within the Finance Division, responsibilities will include preparing and implementing a $3 million budget to include operational improvements, operating and capital budget, optimal use of IT resources, vendor/contract management, space planning and design, staff development, training and evaluation, support for hospital committees, record retention, contracts and purchasing. Ensures health information services are provided in a way that consistently exceeds customer expectations, effectively represents the HIM department throughout the Health System and serves as the liaison to governmental, educational, and accrediting organizations for HIM related matters.

Works collaboratively with the Clinical Document Improvement (CDI) function/department/staff to ensure an appropriate level of synergy and oversight.

**Essential Job Duties**:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provides leadership and management expertise for all management and staff in Luminis Health HIM (combination of HIM, CDI, and other related functions).
- Develops, organizes, manages, and directs departmental activities, establishes work priorities, and develops goals and objectives in relation to health system and department goals. Provides for adequate staffing, develops and delivers ongoing in-service education for staff to maintain and improve skills and performance levels. Directs departmental quality assurance and risk management programs and ensures correction of any deficiencies. Drives work effort to meet/exceed targets, delegates projects and requests where possible and retains Director level work. Develops and revises policies, procedures, and job descriptions according to Luminis Health guidelines.
- Serves as an internal advisor on health information management issues including release of information, confidentiality, information storage and retrieval, and record retention as well as authorship and authentication of health record documentation, standardization of medical vocabularies, and use of classification systems.
- Ensures that patient medical records are maintained in compliance with all laws, government regulations and accreditation standards. Ensures that medical records forms, systems, policies and principles are applied uniformly and consistently throughout the Health System.
- Maintains the integrity of the master patient index at a level that exceeds national and state benchmarks. Identifies areas of improvement and collaborates with other departments/teams to improve compliance with patient identification/identity functions.
- Designs, implements, and manages programs to provide accurate, timely, and compliant coding and abstracting services. Oversees management of accounts receivables and manages staffing resources to accommodate daily patient volume within expected turn-around time and financial targets. Provides resources to research and correct coding/billing issues as needed. Reports daily metrics and trended data according to guidelines established by AAHS. Proactively monitors query process, case mix data, PPC/MHAC’s, and other areas of focus within AAHS or external organizations.
- Ensures compliance with all federal and state laws regarding privacy and security as applied to record management activities. Develops procedures and standards to ensure confidentiality of patient health information; provides for timely and appropriate release of medical information in accordance with federal and state laws. Works collaboratively with leadership, risk management, privacy/security, compliance, IS/IT, and HR to minimize the potential risk of privacy and security breaches, to mitigate damages if any, and to resolve related issues. Additionally, Implements and monitors compliance with all aspects of the Medical Staff Bylaws/Rules and educates staff as new requirements are approved. Provides for an effective and timely medical records dictation, transcription, and completion process which meets medical staff, administrative and accreditation requirements in a customer-oriented manner.
- Leads and participates in administrative and medical staff committees, task forces, and work groups. Applies performance improvement methodologies (LEAN) to health information management and other processes throughout the health system.
- Pre

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