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Medical Secretary

4 months ago

Poughkeepsie, United States Nuvance Health Full time

Nuvance Health has a network of convenient hospital and outpatient locations — Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York.

Job Summary The pathology Medical Secretary is responsible for the performance of all duties associated with managing pathology reports and associated follow up. The Medical Secretary also administers the daily pathology list, manages the entire process of sending out cases and keeps record of the slides returned to the Pathology Department. In addition, the Medical Secretary is responsible for managing legal requests, special stain requests and compilation of pathology materials for Tumor Boards. These duties are performed in conjunction with general secretarial duties such as correspondence, photocopying, filing, faxing, entering data into databases and answering the telephone.

**Essential Responsibilities**:
1. Responsible for the receipt, registration and processing of pathology specimens including verification of appropriate paperwork and insurance.

2. Checks, sorts, copies, scans, faxes and files paperwork as necessary.

3. Ensures the accuracy of all information on reports and follows up on any missing information.

4. Effectively communicates with ordering physicians, retrieving requested reports and informing physicians of report status.

5. Accurately manages pathology reports, send outs and returned slides.

6. Sends out pathology materials as requested by, the patient, referring physician or Pathologist

7. Manages add on requests.

8. Prepares material for several Tumor Boards, conferences and other meetings.

9. Maintains and Models REACH values (Respect, Excellence, Accountability, Compassion, Honor).

10. Demonstrates regular, reliable and predictable attendance.

11. Performs other duties as required.

**Education and Experience Requirements**:

- High school diploma or equivalent.
- PREFER: Associate Degree from a secretarial or office administration program.
- PREFER: Three years related experience or five years office experience.

**Minimum Knowledge, Skills and Abilities Requirements**:

- Knowledge of medical terminology.
- Ability to operate office machines including fax, scanner, telephone, copier, etc.
- Excellent written and verbal communication skills.
- Knowledge of spreadsheets and databases.

Environmental Factors

Factors affecting environment conditions may vary depending on the assigned work area and tasks. Potential environmental exposures include, but are not limited to:

- Chemicals/Commercial Products
- Experiencing challenging conditions where a professional attitude will be required
- Fumes or Airborne Particles
- Interacting with a Diverse population
- Noise Level - Varies from Quiet to Very Loud
- Repetitive Motion
- Risk of Electrical Shock

**Location**: Vassar Brothers Medical Center

**Work Type**: Full-Time

**Standard Hours**: 40.00

**FTE**: 1.000000

**Work Schedule**: Day 8

**Work Shift**: Monday - Friday 8:30am -5pm

**Org Unit**: 1064

**Department**: Pathology Anatomic

**Exempt**: No

**Grade**: U4

**Salary Range**:
$21.07 Hourly

**Working conditions**:
**Essential**:

- Significant manual skills / motor coord & finger dexterity
- Little or no potential for occupational risk
- Some exposure to dirt, odors, noise, human waste, etc.

EOE, including disability/vets.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.