Associate Registrar, Records

2 weeks ago

Long Beach, United States California State University, Long Beach Full time

**Job no**: 539760

**Work type**: Management (MPP)

**Location**: Long Beach

**Categories**: MPP, Administrative, At-Will, Full Time

Job Summary

The Associate Registrar of Records & Advising Systems is responsible for planning, directing, and evaluating the administration of processes, policies, and services related to Student Records and Academic Advising Systems, including E-Advising and Curriculum & Compliance. Through hands-on day-to-day operations, the Associate Registrar meets critical deadlines by utilizing project management skills to facilitate operational objectives and student success while utilizing a high degree of technical skills to resolve issues. This is a hands-on position requiring a combination of leadership, project management, team facilitation, and systems analysis skills. Responsibilities include implementation of new tools and functionality; planning, directing, and evaluating both staff and the administration of programs and processes; and developing high-level management reports. Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts.

Key Responsibilities
- Operations & Policy: Provide vision, leadership, and guidance in implementing the policies and directing the operational functions associated with Student Records and Academic Advising (including E-Advising and Curriculum & Compliance) Systems.
- Data Analysis & Systems/Process Recommendation: Utilizing project management methodology and tools, conduct data analysis to identify trends and assesses operational needs and outcomes to determine resource requirements and to articulate and recommend innovative and improved processes, including technical solutions that will enhance the units' objectives.
- Personnel Management: Provide personnel management to create an effective team with an emphasis on professionalism and excellence in customer service.

Knowledge Skills and Abilities

Proven ability to effectively manage staff. Ability to Communicates with the University community in a civil manner. Thorough knowledge of student information systems. Proven ability to analyze user needs and translate into detailed specifications. Proven ability to design, develop, implement, and maintain complex technical rules in support of business processes. Demonstrated ability to analyze data requirements and research data availability and access methods. Demonstrated ability to utilize reporting tools (Crystal, Query, etc.) to develop end user reports. Subject matter expertise in advising, course planning, grading, graduation, registration, and the tools to automate these regulations and processes.

Ability to keep operational integrity and continuity by maintaining detailed descriptions of responsibilities, ranging from daily tasks to strategic activities and outcomes, and makes them available to supervisor.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in applicable field and three years of direct work experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are mínimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Enrollment Services Student Records

Compensation

**CSU MPP Compensation Summary Range**:The MPP Comp Summary Range for this position is $8,742 - $13,113 per month.

**Benefits**:
This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

**PLEASE FILL OUT THE APPLICATION COMPLETELY**

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing

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