Purchasing Assistant

**Summary/Objective**
The Purchasing Assistant assists in the preparations of purchase orders and send copies to suppliers and to departments originating requests. Determine if inventory quantities are enough, ordering more materials when necessary. Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Track the status of requisitions, contracts, and orders. Calculate costs of orders, and charge or forward invoices to appropriate accounts.

**Essential Functions**

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Adheres to purchasing policies, processes and procedures.
- Carries out warehouse and inventory control policies and procedures.
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Determine if inventory quantities are enough for needs, ordering more materials when necessary.
- Respond to customer and supplier inquiries about order status, changes, or cancellations.
- Perform buying duties when necessary.
- Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
- Review requisition orders in order to verify accuracy, terminology, and specifications.
- Prepare, maintain, and review purchasing files, reports and price lists.
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
- Track the status of requisitions, contracts, and orders.
- Calculate costs of orders, and charge or forward invoices to appropriate accounts.
- Work assigned schedule.
- Comply with the company's Personnel Policies and Procedures, Safety Procedures and timekeeping policy.

**Competencies**
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Mathematics — Knowledge of basic arithmetic
- Administration and Management — Knowledge of basic business principles involved in resource allocation, production methods, and coordination of people and resources.
- Computers and Electronics — Knowledge of basic Windows Microsoft Office Software including Word, Excel and Outlook.

**Required Education and Experience**

High school diploma.

Minimum of 2 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.

Pay: $20.00 - $23.00 per hour

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to Relocate:

- Manor, TX 78653: Relocate before starting work (required)

Work Location: In person