Assistant Registrar

2 weeks ago

Los Angeles, United States Lucas Museum of Narrative Art Full time

***

This position is based in the San Francisco Bay area and is a 6+ month termed full-time exempt position with the possibility of extension.

The Lucas Museum of Narrative Art seeks an experienced Assistant Registrar to work with the Museum Services team. Reporting to the Head of Registration, the Assistant Registrar will coordinate and implement all registration aspects for the inventory and cataloging of the Lucas Film Archive (LFA) collection of works on paper, costumes, models, large-scale, and small-scale props. The position holder will act as primary registration contact for this project team and will collaborate closely with Registration, Curatorial Researchers, Collections Management, Collections Information and Digital Assets and other relevant parties to implement the strategy and approach of the LFA object inventory, cataloging, and historic record review.

This position will focus on detailed, object-focused information and data management in preparation for the eventual collection move. The position holder will adhere to and implement best practices for registration including, but not limited to, the implementation of inventory information workflows between Curatorial Researchers, Collections Management, and Registration; documentation of the cataloging and research process; managing the integrity of the inventory data for its ingestion into The Museum System (TMS), the museum’s collections management system; physical condition inspecting, photo documenting, measuring of collection objects; and implementing a strategy for reviewing, digitizing, and archiving historic object records.

**RESPONSIBILITIES**:

- Collaborates with Collections Information and Digital Assets and Curatorial Researcher teams to implement inventory data workflows and TMS database data entry standards to achieve accuracy on LFA collection data and complexity reduction
- Physically processes, conditions, photographs, measures, tags, and inventories LFA collection objects
- Responsible for maintaining detailed documentation of the LFA inventory, cataloging and research process, and producing reporting on the inventory progress and roadblocks
- Applies existing data standards and research findings to update and build out more robust and accurate object records within the museum's collections management database and the LFA digital files
- Uploads new images to TMS object records and ensures image and data integrity
- Works closely with collection managers, researchers, and associate registrar in the coordination, scheduling and monitoring of the safe movements of objects
- Tracks locations of objects for the purpose of object assessments, preparation, re-housing and shipping
- Collaborates with Curatorial Researchers in the review, digitization, and archiving of historic physical object records and other duties as assigned by the Head of Registration

**CORE COMPETENCIES**:

- ** Attention to Detail**- Demonstrates meticulous attention to detail in all registration and data management tasks; consistently reviews work for accuracy and completeness; identifies and rectifies errors promptly; maintains high standards of quality in work output
- ** Planning & Organizing** - Able to work autonomously and with a team to plan activities and projects well in advance and take account of possible changing circumstances; manages time effectively; identifies and organizes resources needed to accomplish tasks; monitors performance against deadlines and milestones
- ** Adapting & Responding to change** - Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity towards differences; deals with ambiguity, making positive use of the opportunities it presents
- ** Adhering to Principles & Values** - Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organizational and individual responsibility
- ** Knowledge of the Field** - Knowledge of best practices in museum registration methods and techniques, especially in the areas of inventory and registration; knowledge of proper registration and conditioning assessment concepts, procedures, and terms; possess a strong desire to improve upon their understanding of professional museum standards, collection care principles and museum registration practices
- **Problem-solving and Collaboration** - Proactively identifies and addresses challenges through collaborative efforts; works effectively with team members to brainstorm solutions and implement strategies; leverages personal and team experience to develop strategic approaches to complex problems

**QUALIFICATIONS**:

- Bachelor’s degree from an accredited college or university in museum studies, arts administration, library and information sciences, art, art history, or a closely related field, required
- Three to four (3-4) years of verifiable museum regis

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