Accountant

2 weeks ago

Los Angeles, United States CLIMATE ACTION RESERVE Full time

**Job Description**:

- Accountant

***:
**Salary Range**: $80,000 - $95,000**:
**Location**: Remote. Headquartered in Los Angeles, California**:
***:
**About the Climate Action Reserve**:
The Climate Action Reserve is an environmental nonprofit organization that promotes and fosters the reduction of greenhouse gas (GHG) emissions through credible market-based policies and solutions. A pioneer in carbon accounting, the Reserve serves as an approved Offset Project Registry (OPR) for the State of California’s Cap-and-Trade Program and plays an integral role in supporting the issuance and administration of compliance offsets. The Reserve also establishes high quality standards for offset projects in the North American voluntary carbon market and operates a transparent, publicly-accessible registry for carbon credits generated under its standards.

Drawing from its experience and expertise in GHG accounting, the Reserve launched the Climate Impact Score program to quantify and assess the climate impact of projects financed by investments and Climate Forward to foster proactive investment in future GHG reduction projects as a means to address emissions that are forecasted to occur. Additionally, the Reserve hosts the annual North American Carbon World (NACW) conference, the premier event for climate and carbon professionals to learn, discuss, and network. The Reserve is headquartered in Los Angeles, California with satellite offices around the U.S.

**Position Objective**:
The accountant is a key member of the Operations team responsible for maintaining accurate financial records, performing financial transactions, ensuring compliance with accounting principles and regulations, and contributing to the overall financial health of the organization. This role involves fundamental accounting tasks, reconciliation of accounts, financial analysis, and collaboration with internal departments.

**Financial Transactions**:

- Record financial transactions accurately and timely, including but not limited to accounts payable, accounts receivable, and general ledger entries.
- Verify, allocate, and post other cash receipts, cash disbursements, credit cards, journal entries, etc., to the appropriate accounts in the accounting software as needed.
- Maintain records for all financial accounting for program projects, including invoicing and data management.

**Payroll**
- Prepare and process bi-monthly payroll via ADP payroll system, coordinate with ADP TotalSource customer service.
- Maintain employee pay detail records.
- Prepare W2 with ADP at year end. Process 403(b) pension contributions.
- Process S-125 Flex deductions for processing and assist S-125 Flex Administration in filing annual form 5500.
- Maintain payroll records of all reimbursements, deductions, and bonuses.
- Maintain 403(b) contribution database and adjustments as necessary
- Ability to maintain records of timekeeping data and integrate that information into reports.

**General Ledger and Reconciliation**:

- Maintain and reconcile the general ledger accounts, including but not limited to bank accounts, investment accounts, prepaid expenses, accruals, deferrals, grants payables, fixed assets, etc.
- Perform variance analysis, identify, investigate, and rectify discrepancies or errors in financial records to ensure data integrity.
- Generate reports from the accounting software (QBO).
- Create customized Excel spreadsheets and format spreadsheets exported to Excel from the accounting system as needed or requested by Management.

**Month-End and Year-End Close**:

- Coordinate and assist in the month-end and year-end closing processes by preparing journal entries, accruals, and reconciliations, ensuring accurate and timely financial reporting.
- Coordinate and assist all employees in their expense reporting.
- Review all credit card expense coding for the Credit card charges for accuracy, investigate any discrepancies, and obtain any missing receipts for the credit card charges monthly.
- Generate and save all credit card reports from the expense reporting software monthly.
- Export, enter/upload the credit card expense reports from the expense reporting software to the accounting software (QBO).

**Accounts Payable and Receivable**:

- Review and process account payable transactions, including vendor invoices and employee reimbursements, and manage payment schedules weekly.
- Notify the Team of material grant payable expenses which require the transfer of restricted funds.
- Obtain W-9 for all new vendors. Maintain electronic copies of all W-9s, vendor files, and paid bills accurately and promptly.
- Monitor accounts receivable balances, follow up on overdue invoices, generate invoices, and support collections efforts.
- Monitor pledges receivable balances and work in collaboration with the department colleagues to follow up on overdue invoices and support collection efforts.
- Prepare monthly invoices for government grants agencies and contracts; Grants a

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