Procurement Analyst Ii
1 week ago
**ABOUT THE JOB**:
**PROCUREMENT ANALYST II**
SALARY EFFECTIVE FISCAL YEAR 24/25: $71,595 - $107,393, Plus Benefits
**OPEN UNTIL FILLED**
Led by a Board of Directors made up of elected officials from each of the 24 cities and towns and the five county supervisorial districts, San Bernardino County Transportation Authority (SBCTA) staff is focused primarily on freeway, interchange, and transit enhancements to the region that first and foremost benefit the taxpayer of San Bernardino County. Coupling that effort with various non-transportation related objectives from the Council of Governments role of the agency brings the mission of providing quality of life improvements to the residents, business operators, and commuters of our region to the forefront.
For more than four decades, SBCTA (previously known as SANBAG) has taken pride in delivering on its commitment to the voters through the implementation of Measure I. This half-cent sales tax that generates transportation dollars that are from the region and for the region is a critical element in the agency's goal to keep people and goods moving effectively. SBCTA calls the historic San Bernardino Santa Fe Depot home. Our headquarters not only positions the agency in the heart of the county, but is symbolic of our longstanding commitment to transportation.
**ABOUT THE JOB**
Under general direction performs a variety of procurement and contract administration duties in support of SBCTA departments; coordinates and monitors proposal, bid, negotiation, and contract processes; ensures compliance with legal and mandated rules and regulations and SBCTA policies and procedures; and performs related duties as assigned.
**SUPERVISION RECEIVED AND EXERCISED**
Receives general direction from the Procurement Manager and Chief Financial Officer. Exercises no supervision of staff.
**CLASS CHARACTERISTICS**
This is the journey-level classification in the Procurement Analyst series. Positions at this level are distinguished from the Procurement Analyst I by the performance of the full range of procurement and contract administration duties as assigned, working independently, communicating effectively, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Positions in the Procurement Analyst class series are flexibly staffed at all levels. Progression through the series is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the next higher level.
**EXAMPLES OF TYPICAL JOB FUNCTIONS**:
- Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job._
- Performs a variety of technical, specialized, and professional duties in support of SBCTA purchasing, procurement, contract administration, and compliance programs, projects, and activities; ensures compliance with federal, state, and local laws, funding guidelines and requirements, and SBCTA policies and procedures.
- Collaborates with SBCTA staff in the development and preparation of solicitations; works and communicates with staff to ensure requirements are clear and understood; determines best methods of obtaining goods and services including professional and non-professional services and type of solicitation; and works with the Enterprise Risk Manager to verify and request insurance.
- Coordinates and participates in the solicitation, evaluation, and award of bids; leads pre-bid briefings, proposer interviews, and scoring meetings; analyzes scope of work, cost/price elements, and independent cost estimates; advises on consultant/contractor selection and contract award recommendations; ensures proposals comply with scope of work, contract terms and conditions, and insurance requirements.
- Receives, reviews, and processes insurance verifications for contract compliance; submits insurance verifications to risk management to obtain confirmation of compliance.
- Prepares and publishes formal and informal bid documents and correspondence, such as, but not limited to, request for proposal (RFP), invitation for bid (IFB), request for qualification (RFQ), addenda documents, Notice of Award letters, Notice to Proceed letters, and Unsuccessful Bidder and termination letters, ensuring all applicable legal and contractual provisions are included to safeguard SBCTA’s interests.
- Prepares draft contracts, agreements, amendments, and extensions and coordinates legal and management review and approval of documents.
- Recomme
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