Studio Administrator

**TAMA ARCHITECTURE PC is a woman/minority-owned full-service architectural practice based in Old Lyme, CT specializing in sustainable luxury homes along the Connecticut and Rhode Island coastline. Cat Young (she/her) is the sole architect and owner of TAMA, oversees several projects from start to finish, and is excited to grow her practice to pursue more projects that redefine sustainability. Join Cat in growing and creating a modern, inclusive practice that values well-being, purpose-filled work, and having a good time.**
- TAMA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, age, or disability status._

**STUDIO MANAGER/ PROJECT ADMIN**
- **$25-30/hr commensurate with experience**:

- **Part-time or Full-time**:

- **In-person flexible work schedule with hybrid work opportunity after a 3-month probation period**:

- **Full-time benefits: Flexible PTO and Leave Policy, health and wellness stipend, 401k plan with 3% match, profit sharing**
- **The Studio Manager/Project Admin’s role is to ensure the smooth running of the Studio and directly support Cat throughout the phases of a project. **_

**Key Responsibilities**:

- **Studio Administration**:

- Booking travel, scheduling design meetings, and preparing necessary documents
- Maintaining studio database of assets, contacts, licenses, insurances, etc.
- Setting up project files, organizing in-house filing system and image libraries
- Product research, maintaining and collating the sample library
- Ordering stationery, supplies, and equipment
- Organizing gifts for clients and consultants
- Promoting the office culture and organizing social events
- Assisting with recruitment and setting up staff annual reviews
- Managing the practice’s participation in events
- Fielding calls, screening project inquiries, and setting up meetings with potential clients
- Assisting in preparing fee proposals and Contracts for clients
- Maintaining the visible books and magazine displays
- Ensuring the studio space is always ready to receive clients/ visitors, including less glamorous but very appreciated tasks like tidying up, making coffee, and taking out the trash
- **Finance**:

- Preparing bi-weekly financial reports on a project basis
- Performing simple bookkeeping tasks
- Assisting with preparing and issuing invoices to clients
- Making payments to staff and suppliers
- Assisting with timesheet review and data entry for project-specific financial reporting
- Assisting with quarterly financial reports and organizing documents for tax preparation
- **Marketing**:

- Maintaining and updating the website
- Assisting with content creation for Instagram and future blog
- Liaising with publications/press, preparing, and issuing press packs
- Assisting in designing and updating the company brochure, project sheets, holiday cards, and announcements
- Assisting with written text for award submissions, conference proposals, and magazine publications
- Assisting with the production of client guides and presentation material
- Coordinating and scheduling photographers
- Assisting with project photoshoots
- **Project Administration**:

- Assisting with contractor’s pre-qualification questionnaires and undertaking due diligence
- Assisting with written descriptions, printing, and drawing issues
- Assisting with organizing, researching, and maintaining project documents such as outline specifications, program worksheets, mood boards, and various schedules
- Researching products, coordinating with vendors, and managing digital and hard-copy project documentation
- Scheduling meetings and preparing meeting minutes

**Requirements**:

- Shared TAMA core values and vision
- Excellent verbal and written communication skills
- Organized with an attention to detail
- Curiosity and willingness to learn
- Work experience in high-end residential architecture, sustainable architecture, or relevant industry

**Desired technical skills**:

- Google Workspace
- Dropbox
- BQE
- Gusto
- Zoom
- Canva
- Squarespace

**Job Types**: Full-time, Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 - 40 per week

Schedule:

- 4 hour shift
- 8 hour shift

Ability to Relocate:

- Old Lyme, CT 06371: Relocate before starting work (required)

Work Location: Hybrid remote in Old Lyme, CT 06371