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Chief of Staff

2 months ago

San Francisco, United States ProductBoard Full time

** We request that this professional be onsite at our offices on 333 Bush Street, San Francisco, whenever Hubert is at the office, which is typically at least three days per week (Mon, Tue, and Thursday)._

We are searching for a passionate, and agile Chief of Staff & Executive Assistant to join Productboard, supporting our Founder and CEO, Hubert Palan, and his executive team. In this role, you’ll help build, refine, and enable best-in-class leadership support. You’ll be responsible for a variety of initiatives in support of our CEO's day-to-day business dealings. We’re looking for a positive, empathetic, and optimistic person, who is a decisive problem solver, an organized project manager with a “get it done” attitude, and someone who will thrive in a fast-paced, sometimes ambiguous environment.

**On a typical day, you will...**:

- Manage a lively and constantly evolving calendar
- Keeping executive staff meeting minutes and agendas
- Act as gatekeeper, time advocate, and liaison creating efficiency and balance for your leaders’ schedule
- Coordinate internal and external meetings including but not limited to team meetings, off-site, one-on-ones, speaking engagements, and personal engagements
- Working closely with our CEO, helping drive cross-functional projects and associated timelines.
- Working with the executive team to facilitate the deliverables on key executive staff projects.
- Manage the tracking and progress of quarterly OKRs
- Book all domestic and international travel, taking into account costs, and proper documentation for any international travel using Navan or airlines directly (for both professional and personal travel)
- Handle multiple requests for the Executive’s time, utilizing strong judgment in prioritizing requests
- Format documents and presentations
- Run personal projects and errands for our CEO, as needed.
- Be a culture-contributor: highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations
- Adapt to a fast-paced, constantly evolving environment

***About you**:

- BA/BS or equivalent experience
- 5+ years of experience as an Executive Assistant, supporting senior executives
- Previous experience functioning in a Chief of Staff role is essential
- The ability to build strong relationships and a personal network throughout the company (both in-person and remotely)
- Excellent calendar management skills, including the coordination of sophisticated meetings
- Skillful execution of administrative activities, organization, and process
- Adaptable and able to work with limited information and ambiguity
- Strong self-starter that can take a task and run with it with limited supervision from the executive
- A proactive approach to problem-solving, helping to anticipate problems and/or needs
- Able to maintain high levels of confidentiality
- Creative problem solver able to think in an unexpected way
- Availability to perform job duties outside of normal business hours when vital (weekends/evenings)
- Very strong communication and social skills
- Solid understanding or ability to very quickly learn G Suite, Slack, Notion, Zoom, and Navan

**Our Tech Stack**:

- G-Suite
- Zoom
- Airbase
- Slack
- Notion
- Navan

**What’s in it for you?**:

- Be part of building the world’s first and best Product Platform that fundamentally changes how our industry approaches the craft of Product Management.
- Your customers are going to be the best product teams and minds out there. You will have the opportunity to learn from and advance the work of the best of the best in your field.
- Be a part of a growing and innovative, mission-driven company, with the opportunity to shape the future of our product and customer experience, and to define an entire new market category.
- Collaborate with a talented and passionate team, dedicated to making products that matter, together.

**You can look forward to the following benefits**:

- Competitive compensation, stock options, company 401k
- A budget for your professional development and ongoing learning
- Flexible PTO and paid sick days
- Life insurance and disability coverage
- **Carrot Fertility Benefits**:

- 1 Volunteer Day per year for you to help causes close to your heart
- 8 weeks of Paternity leave and 12 weeks of Maternity leave
- Mental Wellness Program to support your well-being and self-care
- Company contribution to gym and wellness memberships
- Commuter benefits
- Company contribution and access to best-in-class health benefits and your own Soulmio membership

**About Productboard**:
Productboard exists to help the best product minds out there make products that matter, together. We believe we all deserve to live in a world filled with extraordinary products - products that exceed our expectations in both functionality and delight.

That is why we made our purpose-built and customer-centric product management pl