Assistant Practice Manager/executive Assistant

2 weeks ago

New York, United States Union Square Practice Full time

**Position Title**:Executive Assistant/Assistant Practice Manager

**Company**: Union Square Practice/SportStrata

**Location**: New York, NY

Union Square Practice is a large and growing mental health practice based in New York City with nearly 50 clinicians including psychologists, psychiatrists, nurse practitioners and psychotherapists. SportStrata is the sport and performance psychology wing of the practice. We are passionate about improving mental health care and catalyzing performance both in New York and nationally. We believe that openness, practicality, kindness and sometimes a sense of humor are the cornerstones of successful treatment and that mental performance is a key to optimal performance.

Overview:
**Responsibilities**:
**Executive Support**:

- Provide high-level administrative support to the Founders and Practice Manager.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare correspondence, reports, and presentations with a keen attention to detail and confidentiality.

**Practice Operations Management**:

- Work with the Practice Manager to coordinate the daily workings of the practice.
- Collaborate with Clinical Coordinators to streamline the intake processes, including screening.
- Work closely with the director of outreach to help develop relationships with concierge practices in New York, CA, and FL.

**Human Resources**:

- Oversee recruitment processes for new staff and clinicians, including job postings, screening, and onboarding.
- Coordinate staff training and professional development initiatives to ensure ongoing excellence in client care.

**Client Relations**:

- Serve as one of the points of contact for clients, addressing inquiries, resolving concerns, and providing exceptional customer service.

Qualifications:

- Bachelor's degree in Business Administration, Healthcare Management, or related field (Master's preferred).
- Previous experience in a healthcare or mental health practice setting, with a minimum of 3 years in a managerial or executive support role.
- Proficiency in electronic health record (EHR) systems and Microsoft Office suite.
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal abilities, with a focus on professionalism and confidentiality.
- Knowledge of healthcare regulations, including HIPAA compliance, preferred.

Pay: $90,000.00 - $95,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Ability to Relocate:

- New York, NY 10001: Relocate before starting work (required)

Work Location: In person

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