Volunteer Coordinator

3 weeks ago

Mesa, United States United Food Bank Full time

Description:
The Volunteer Coordinator is responsible for scheduling volunteers and volunteer activities associated with United Food Bank. The Admin Volunteer Coordinator is the person accountable for administrative duties related to volunteers during program activities at Javelina and Nina warehouse locations as well as other distribution events requiring volunteers.

**Essential Duties and Responsibilities**:

- Respond and schedule group volunteer inquiries with a sign-up link.
- Create monthly volunteer sign-up on Salesforce.
- Data entry of volunteer waivers and tracking volunteer hours.
- Coordinate volunteer activities for covering volunteer shifts as needed throughout the regular work week; as well as 1-2 Wednesday evenings and 1-2 Saturday mornings per month.
- Motivate volunteers to assist with sorting food and building Emergency Food Bags as United Food Bank’s primary volunteer activities.
- Maintain ongoing communication and training with volunteers in areas to be able to effectively provide safe, usable products for distribution by United Food Bank.
- Document, implement, and maintain general volunteer service guidelines and protocols.
- Keep informed regarding industry standards and best practices for volunteer resource management.
- Work closely with Volunteer Manager to assess volunteer opportunities and the organization’s needs.
- Maintain volunteer management software, including e-communications and reporting.
- Actively seek out and staff volunteer and community outreach events (volunteer fairs, educational activities, community events, etc.) to enhance United Food Bank’s presence.

**Requirements**:

- Passion for alleviating hunger
- Associate’s degree (A.A.) or equivalent from a two-year college or technical school; one year of related experience coordinating volunteers and/or experience in volunteer recruitment and training; or equivalent combination of education and experience.
- Demonstrated experience, knowledge, and proficiency in Microsoft Office products, specifically Access, Word, Excel, and Outlook
- Volunteer management software is a plus
- Excellent people skills are required
- Ability to work independently with mínimal supervision
- Self-motivated, dedicated to accomplishing tasks, able to take the initiative and solve problems
- Strong organizational and relationship building skills
- Must be people-oriented and work well as part of a team
- Excellent verbal and written communication skills
- Commitment to the organization’s mission and goals
- Must be available to work most Saturdays, as well as some other weekday evenings, as the job demands
- Valid driver’s license required and insurability required

**Physical demands and work environment**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.
- Ability to sit at a computer for 8 hours a day doing repetitive motions on a keyboard
- Ability to travel (locally) up to 3% a year for mobile or off-site volunteer events

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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