Financial Assistant

**General Statement of Job**:
Under general supervision, performs a variety of accounting duties for the Department of Fire, Rescue, and Emergency Management. Work involves processing invoices and maintaining vendor files. Coordinates accounting efforts with FREM staff, Finance, and vendors. Employee must exercise independent judgment, discretion, and initiative in completing assignments and handling public contact situations requiring considerable tact and knowledge of County policies, procedures, and programs.

**Special Duties & Responsibilities**:

- Provides direct office support to the Business Manager related to monitoring fiscal concerns and research.
- Maintains vehicle files and vehicle list (insurance, registration, and maintenance). Adds/deletes vehicle information, forwards Insurance Notification form to Finance. Assembles and issues vehicle accident kits.
- Processes invoices and maintains vendor files
- Coordinates accounting efforts with FREM staff, Finance, and vendors. Prioritizes daily work; follows up on requests to/from supervisors, employees, vendors, and other County departments, etc.
- Maintains divisional spreadsheets and provides information to the Business Manager monthly.
- Maintains the Length of Service Award Program (LOSAP) files and provides information upon request.
- Prepares account-related correspondence, memos, letters, spreadsheets, lists, reports, etc., as needed and assumes responsibility for correctness of text, spelling, punctuation, format, and grammar.
- Performs duties related to the daily operations of the Department's administrative functions. Works in an administrative team environment to assist in the performance and completion of all administrative general office tasks.
- Answers telephones and transcribes messages.
- Greets visitors, receives inquiries and complaints, and provides information regarding routine policies and procedures, and/or refers inquiries to the appropriate personnel.
- Makes copies, scans and sends faxes as necessary.
- Processes incoming and outgoing mail as needed. Prioritizes daily work and follows up with employees and other agencies as necessary.
- Assists in Emergency Operations Center (EOC) efforts (24/7) as required.
- Performs other related duties as required.

**Minimum Training & Experience**:
High School Diploma or equivalent or vocational/technical school with business office related courses and two (2) to three (3) years of experience in clerical-secretarial work, along with two (2) to three (3) years of purchasing/accounting background and Associate or college course work in accounting, finance, or procurement, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Experience with word processing and customer service is essential. Experience with Word, Excel, PowerPoint, and AS-400 helpful. Ability to work independently and perform and prioritize multi tasks a must.

**Special Requirements**:
Must complete HIPAA and NIMS training as required.

Must possess and maintain CPR certification.