Secretary - Special Projects/east Side Access
3 weeks ago
**Description**
**Job Information**
Job Title: Secretary - Special Projects/East Side Access
Department: Special Projects
Posting Date: 04/12/2024
Close Date: 04/25/2024
Hay Point Evaluation: N/A
100% Hourly Rate of Pay: $39.889 *(See Wage Progression)
Position Classification: Non-Safety Sensitive
Location: Manhattan
Reports to: Manager, Administration SP/ESA
Union Affiliation: Transportation Communications Union (TCU)
**Summary**
Provide secretarial and related administrative support for the Chief Program Officer - Special Projects/ESA and staff, including typing correspondence and filing, and setting up a high-volume number of meetings for Executive Director/Directors/Project Managers and staff as required.
**Responsibilities**
Responsibilities may include but are not limited to:
- Setting up a high-volume number of meetings for Executive Director/Directors/Project Managers and staff as required.
- Provide secretarial and related administrative support for the Chief Program Officer - Special Projects/ESA
- Assist with the preparation of presentations.
- Must be able to process project invoicing and maintain project log.
- Keep accurate attendance records and maintain an up-to-date filing system.
- Keep inventory and order supplies for the department.
- Perform typing assignments consisting of memorandums, letters, minutes of meetings, and miscellaneous forms.
- Perform other clerical duties as well as assist the Manager-Administration with other central administration duties as assigned including but not limited to, sick/vacation/comp requests, building access requests, process travel forms, education expenses, employee training requests, and business card order/name plate orders.
**Qualifications**
- Afour-year highschooldiploma oritseducationalequivalent (GEDorTASC) approvedbya State's Department of Education or recognized accredited organization.
- Atleast3yearsadministrative/clericalexperienceincludingbutnotlimitedtotimekeeping, orderingof supplies, data entry and reporting.
- Must bea qualified typist (at least 45 WPM) and have a thorough knowledge of grammar, punctuation and spelling.
- Must handle telephone activity in a professional and courteous fashion including accepting and issuing messages.
- Must be adept at handling multiple personalities while keeping a professional demeanor.
- Must be able to effectively coordinate and prioritize work; be efficient in determining the correct routing of all incoming/outgoing correspondences.
- Must be proficient in Microsoft Suite (Word, Outlook, Excel, PowerPoint), BSC orders (Staples), PeopleSoft, and CTAMS.
- Strong oral and written communication skills will also be required.
- Must be willing to assume responsibility and work with minimum supervision.
- Must be willing to cover the position of Manager - Administration to the Chief Program Officer - Special Projects/ESA when required.
**Wage Progression**:
Wage Progression for Employees Hires on or Before September 24, 2014:
Step 1 70% Rate of Pay 1st 365 Calendar Days
Step 2 75% Rate of Pay 2nd 365 Calendar Days
Step 3 80% Rate of Pay 3rd 365 Calendar Days
Step 4 85% Rate of Pay 4th 365 Calendar Days
Step 5 90% Rate of Pay 5th 365 Calendar Days
Step 6 100% Rate of Pay Full Rate of Pay
New Wage Progression for Employees Hired After September 24, 2014
11 Step 1 - New WP 70% 1st 365 Calendar Days
12 Step 2 - New WP 70% 2nd 365 Calendar Days
13 Step 3 - New WP 75% 3rd 365 Calendar Days
14 Step 4 - New WP 80% 4th 365 Calendar Days
15 Step 5 - New WP 85% 5th 365 Calendar Days
16 Step 6 - New WP 85% 6th 365 Calendar Days
17 Step 7 - New WP 90% 7th 365 Calendar Days
18 Step 8 - New WP 100% After 2,555 Calendar Days
**Other Information**:
**Equal Employment Opportunity**:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
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