Economic Inclusion Project

3 weeks ago

Baltimore, United States Johns Hopkins University Full time

**Specific Duties & Responsibilities**
- Assist in Goldman Sachs 10,000 Small Businesses Program classroom, clinic, and event preparations including but not limited to floor plan management, assembling program and event materials, maintain up to date staff, faculty, and scholar/alumni (program participant) bio sketches, and complete administrative reports.
- Coordinate, manage, and oversee all catering orders and planning for the Goldman Sachs 10,000 Small Businesses Program.
- Provide meeting support for all 10,000 Small Businesses program meetings, including but not limited to scheduling, agenda creation, and note taking.
- Maintain and manage the materials inventory for the Goldman Sachs 10,000 Small Businesses Program.
- Manage the successful processing of all invoices and payments with vendors.
- Working closely with the Alumni Officer, manage all travel plans for specific Goldman Sachs 10,000 Small Businesses Program alumni events and staff trainings.
- Under the supervision of the Alumni Officer, serve as the onsite logistics point person for all Goldman Sachs 10,000 Small Businesses Program classroom events.
- Support the Alumni Officer in data management, scholar/alumni data validation, and content creation for all Goldman Sachs 10,000 Small Businesses Program reporting requirements.
- Manage the successful weekly submission of the Weekly Site Report.
- Manage the guest/panelist gift inventory working with local businesses and 10KSB alumni.
- Manage the Goldman Sachs 10,000 Small Businesses Program Flickr account and content.
- Support the Goldman Sachs 10,000 Small Businesses Program Outreach team as needed.
- Working in conjunction with the Outreach Team, manage the successful execution of the Goldman Sachs 10,000 Small Businesses Program interview sessions including but not limited to: materials preparation, name tag creation, and panelist outreach.
- Assist with managing program schedules/deadlines and communicate with faculty, staff, partners, and vendors to ensure appropriate action is taken and key components are confirmed.
- Assist with meeting and event preparation and management, including but not limited to registration and check-in, agenda creation, and meeting note taking and follow up for the 10,000 Small Businesses Program and HopkinsLocal/BLocal.
- Provide support for all HopkinsLocal & BLocal meetings, as needed.
- Schedule appointments including internal and external meetings, module/clinic preparation calls, etc., on behalf of the 10,000 Small Businesses Program.
- Assist with event logistics for on-campus and offsite events within the program (including A/V, catering, meeting venue, parking).
- Assist with the management and updating of scholar and alumni on-line resources.
- Maintain sensitive and confidential information.
- Other administrative duties and assignments as delegated by leadership.

**Special Knowledge, Skills, & Abilities**
- Proven meeting planning and administrative support experience preferred.
- Writing experience preferred.
- Proficient in use of excel and other Microsoft Office software, strong computer literacy skills and ability to learn new software.
- Ability to take initiative and exercise independent judgment to resolve administrative problems.
- Must be proactive with the ability to manage high volume of work and multiple priorities.
- Excellent interpersonal skills and ability to work with a broad spectrum of internal and external professionals, including academic leadership, corporate leaders and partners, vendors, and staff.
- Excellent organizational skills with attention to detail.
- Must be able to successfully work in various environments.
- Ability to stand for long periods of time, if needed.
- Access to a vehicle is required.
- Ability to lift 30 pounds, if needed.

**Minimum Qualifications**
- High School Diploma or graduation equivalent.
- Five years related experience.
- Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.

**Preferred Qualifications**
- Bachelor's Degree strongly preferred.

Classified Title: Sr. Special Events Coordinator
Job Posting Title (Working Title): Economic Inclusion Project & Events Specialist
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday; 8:30am-5:00pm
Exempt Status: Non-Exempt
Location: Eastern High Campus
Department name: Economic Development
Personnel area: University Administration

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