Assistant Property Manager

2 weeks ago

Oakland, United States Avison Young Full time

Our Story:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview:
The Assistant Property Manager reports to the Property Manager & Director, Property Management. The Assistant Property Manager provides the Property Manager & Director, Property Management with administrative and building operations support, as directed. The Assistant Property Manager is responsible for keeping the Property Manager & Director, Property Management informed at all times, seeking guidance and direction as appropriate.

**Responsibilities**:

- Maintains a strong relationship with regular interaction with Property Owners to ensure that objectives are being met.
- Supports the planning, budgeting and control of operating and capital expenditures. Administer and assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
- Supervise and assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
- Responds to tenant requests and needs and coordinates with Property Management and Building Staff Teams to resolve the issues.
- Oversee in the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
- Responsible for scheduling and facilitating maintenance with vendors and tenants.
- Perform property inspections on a regular basis and make recommendations to maintain and enhance the asset.
- Support the compliance of property safety standards, assist in the Fire and Life Safety training, and maintain the building emergency response plans and procedures, along with its related documentation of compliance.
- Document and track all certificates of insurance from vendors and tenants.
- Maintain accurate and pertinent information for vendors and tenants.
- Prepare correspondence and memos to tenants and vendors.
- Establish and maintain positive relationships with internal and external tenants and vendors.

Qualifications:

- Bachelor’s Degree, preferably in business, real estate, or finance
- Strong understanding of financial terms and principals and have the ability to analyze and conduct complex financial and business decisions
- Proficient in Microsoft Word and Excel
- Ability to express ideas clearly in written and verbal communications, with the capability to create complex financial and business related documents
- Strong organizational skills and detail oriented
- Proven record of providing excellent internal and external customer service

Workplace Type: On-Site _Our Equal Opportunity Commitment_:
**Our Equal Opportunity Commitment**

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

- Traditional and Roth 401k with generous employer match and immediate vesting
- 12 weeks of Paid Parental Leave after one year of tenure
- Medical, Dental, Vision Insurance
- Company paid Life and AD&D Insurance
- Company paid Short & Long-Term Disability
- Voluntary Critical Illness and Accident Coverage
- Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
- Wellness program
- Employee Assistance Program (EAP)

Work-Life Balance:

- Competitive paid vacation days
- 2 personal/wellness day

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