Judicial Secretary

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**Departmental Mission Statement**:As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system.

**Organizational Profile**:
**Notes**:

- Extensive MassCourts experience preferred.
- This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

**Position Summary**: The positions within this series perform confidential, legal, and administrative secretarial services to one or more Trial Court Justices. The position title above the entry level requires the performance of increasingly more responsible and varied work requiring more knowledge of court procedures, administrative procedures, and word processing functions. Employees are appointed at the entry level and are eligible for reclassification to the higher-level position title within this series consistent with the specifications for the higher-level position title.

**ORGANIZATIONAL LEVELS**: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher level consistent with this job description and Trial Court policies.
**_Judicial Secretary I_** - This is the entry level position title within this series. Employees at this level are expected to perform a variety of confidential, legal, and administrative duties for one or more Justices.
**_Judicial Secretary II_** - This is the second level position title within this series. Employees at this level are expected to perform higher level word processing and administrative support functions, and to provide technical assistance to other personnel.

**Duties**:
**_ Judicial Secretary I_**
- Transcribes dictation of orders, memoranda, opinions, decisions, findings, directives, correspondence, administrative reports, and other materials.
- Types legal documents, decisions, memoranda of law, findings and opinions for the law clerk(s) and Justice(s) and maintains such documents in a data base.
- Types correspondence and administrative reports for Justice(s)' review and signature.
- Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary).
- Screens visitors and telephone calls and answers inquiries or refers them to appropriate personnel.
- Operates a variety of office equipment including a personal computer, typewriter, dictating equipment, photocopier, calculator, and fax machine.
- Maintains the law library, office inventory of equipment, and personal records, legal files, and calendars.
- Performs related administrative duties as required.

**_
Judicial Secretary II Additional Duties_**
- Types the most complex documents and decisions for one or more Justices using more advanced word processing functions and requiring more knowledge of legal citation.
- Cross trained to perform mid-level administrative duties such as preparing payment vouchers, recording MMARS documents in the Budgetary Control Register, and preparing monthly expenditure reports and other fiscal documents.
- Serves in a lead capacity, providing technical assistance and advice to lower-level personnel on policies and practices.
- Makes travel and lodging arrangements and processes vouchers for reimbursement of expenses. Provides research assistance as directed by the Justice(s).
- Composes correspondence for a Judge's review and signature.
- May train staff in the use of automated systems and word processing software, introduce new versions or functions, trouble shoot problems and attend user group meetings.
- May perform special projects involving considerable research and the preparation and/or coordination of activities related to those projects.
- May coordinate medical malpractice tribunals or mental health commitments and process all paperwork related to those tribunals or commitments.
- Performs all of the duties of the lower level within this series as required.

**Qualifications**

**Minimum Requirements**:
**_ Judicial Secretary I_**
- High School diploma or the equivalent and at least one year of further education, e.g., secretarial, or paralegal program, or an equivalent combination of education and experience.
- At least