HR Secretary

**Position Summary**:The Secretary is responsible for supervising, organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

**Duties and Responsibilities**:Every effort has been made to keep your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

Â- Supervises the activities performed by the business, including office management, implementation procedures, records management.

Â- Accepts incoming and outgoing calls, maintains accurate messages and disseminates same. Reviews, sorts and delivers mail to the appropriate staff member

Â- Monitors staff sick calls and assist in coordinating replacement coverage.

Â- Assist the team in the printing and filing of employee records.

Â- Assist in the Sr. Management in the development and implementation of policies within the office.

Â- Responsible for completing background and criminal checks for all new hires as well as making reference check calls for all new hires.

Â- Performs personnel administrative tasks including coordinating and participating in the hiring process, coordinating training of new employees and the ongoing training of other employees, resolving employee issues and supervising time and attendance records.

Â- Maintains compliance with human resource and employee health record requirements and reports on compliance levels.

Â- In collaboration with Sr. Management coordinates staff meetings in order to exchange information and to discuss ways to make the office function more efficiently.

Â- Prepares written agendas, records minutes, and prepares written summaries of issues and action plans for review by the Sr. management staff.

Â- Prepares manuals and other materials describing procedures and standards.

Â- Prepares rehab reports as required by Sr. Management.

Â- Serves as the point of contact for information concerning activities of the office.

Â- Performs special projects as required.