Legal Project Assistant

2 weeks ago

Phoenix, United States Bryan Cave Leighton Paisner LLP Full time

**Position Overview**

The Legal Project Assistant - Intellectual Property will play a critical role in supporting the Technology & Intellectual Property practice group in various IP-related projects. This position will work closely with attorneys, paralegals, and administrative departments to ensure the smooth execution of IP cases and initiatives.

**Responsibilities**
- Assist attorneys and paralegals with the preparation of responses to Office Actions, Notice of Allowance, Search Reports, Statements of Use/Extensions of Time, and preparing/filing Trademark Renewal documents
- Present information effectively to lawyers, paralegals, and clients and responds promptly to questions
- Initiate and manage the submission of new clients and matters for large portfolios; collaborate with New Business/Conflicts Department on process and resolution of issues
- Profile and upload documents in the Firm’s electronic document management system
- Partner with Finance team and attorneys in preparation of client invoices
- Submit invoices and expenses for attorneys in Firm’s expense reimbursement software
- Liaise with Firm’s Business Services Departments to ensure highest quality of client service
- Schedule examiner interviews
- Track and record time in Firm’s time entry system as instructed
- Contribute to the overall team effort by working with all members and levels of personnel in various locations throughout the Firm
- Perform other duties as assigned

**Essential Job Specifications/Qualifications**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Ability to organize large amounts of data, both hardcopy and electronic, into an easily retrievable system
- Strong technical skills and knowledge using Microsoft Office suite to include Word, Excel and Outlook and willingness to learn new technology
- Ability to deal professionally with all levels of clients, both internally and externally
- Demonstrated problem solving skills and the ability to work independently in a fast paced environment
- Positive attitude, team player, pro-active and able to handle pressure
- Attention to detail and a commitment to accuracy
- Strong research and analytical abilities
- Ability to follow up as necessary to ensure both internal and external deadlines are met
- Ability to be flexible, able to adapt to changing work priorities, work flow and work assignments
- Ability to work occasional extended hours with little or no notice
- Ability to regularly report to work on the days and times scheduled

**Travel**

No travel is required for this position.

**Education/Experience/Certifications**
- High School Diploma or Equivalent
- Minimum two years' experience in a law firm or other professional services company
- Prior experience in IP-related role is advantageous but not required

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Disclaimer:_
- The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties and skills of the employee. Duties and responsibilities may change at any time with or without notice._
- Equal Opportunity Employer_

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