Human Resources Operations Specialist

2 weeks ago

Phoenix, United States State of Arizona Full time

DEPARTMENT OF ECONOMIC SECURITY
- Your Partner For A Stronger Arizona. _
- DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona._
- DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life._

**HUMAN RESOURCES OPERATIONS SPECIALIST**

Job Location:
Division of Developmental Disabilities
Human Resources Unit
Address: 1789 West Jefferson Street, Phoenix, AZ 85007

Posting Details:
**Salary**: $53,000.06- $55,238.14 Annually

Grade: 20

Closing Date: April 26, 2024

Job Summary:
The Department of Economic Security, Division of Developmental Disabilities are seeking an experienced and highly motivated individual to join our team as a Human Resources Operations Specialist. Under the direction of the manager, the Analyst will Performs work of considerable difficulty dealing with complex, sensitive and highly confidential personnel related actions of all aspects of employee personnel, classification, staffing and recruitment, and employee relations actions to ensure compliance with DES policies and federal and state regulations while providing instruction, guidance and excellent customer service to employees, managers, and human resource professionals.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:
**Essential Duties and Responsibilities include but are not limited to**:

- Serves as the specialist for all personnel and classification work within the division. Provides technical analysis and review, guidance and training to other professionals within the division. Conducts quality assurance reviews for all personnel and classification actions submitted; reviews salary calculations and verifies accuracy and completion of paperwork. Develops reports and presents findings and data.
- OnBase all actions for processing into HRIS within established deadlines. Maintains confidential records/documentation related to all personnel actions; maintains all of the Divisions’ employee personnel files, both active and inactive.
- Meets/consults with Division staff and management to obtain information for purpose of writing PDs; determines required knowledge, skills and abilities; reviews positions within Division/Department with similar job responsibilities for purpose of maintaining consistency within Division; drafts PD; finalizes accordingly; prepares required paperwork to establish new FTE in a timely manner. Reviews existing PDs to determine need for updating.
- Maintains division performance management system (AZPerforms) with proxy authority; reviews reports relating to AZPerforms completion for the division; contacts liaisons and managers regarding AZPerforms completion; assists supervisors and managers with AZPerforms related issues, including deleting, updating evaluation dates, reverting or pushing evaluations in the AZPerforms system.
- Runs a daily Fingerprint Clearance Card report checking for suspensions, denials and revoked cards. Creates monthly reports from division tracking system such as, Years of Service and Fingerprint Clearance expiration. Monthly tracks provider and employee required system background check such as, List of Excluded Individuals/Entities (LEIE) and System Award Management (SAM).

Knowledge, Skills & Abilities (KSAs):
**Knowledge in**:

- Federal and State laws, rules, regulations, policies and procedures related to work assignment.
- Current principles, practices and methods used in the administration of a Human Resources program to include: Operations.
- Google, Human Resources Information System (HRIS), Performance Management software and various software to monitor and track human resources actions.

**Skilled in**:

- Communicating effectively through oral and written mediums.
- Preparing written reports and customer service principles.
- Reviewing personnel actions for accuracy and completion.
- Time management.
- Identifying and analyzing operational problems and determining effective solutions.

**Ability to**:

- Establish priorities and complete actions timely and correctly.
- Make independent decisions.
- Monitor, track, and follow up on action items.
- Index documents timely and appropriately for processing into HRIS.
- Work in fast-paced environment.
- Interact with a wide variety of entities, including DES Payroll and DES Human Resources Administration.

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