Project Coordinator

3 weeks ago

Grand Rapids, United States Bluewater Technologies Group, Inc. Full time

**Position Title**:Project Coordinator - Live Events

**Team**: Live Events

**Manager**: Director of Operations - Live Events

**Schedule**: In Person

**Office Location**: Wixom, MI or Grand Rapids, MI

**Who We Are**:
At Bluewater, we live for the opportunity to spread joy in the world through our work, and interactions in the AV, retail, and live/virtual event technology spaces. We are planners, makers, and innovators; crafting moments that connect and inspire. We believe it is the intersection of strategy, creativity, and innovation in tech that creates the strongest experiences for our clients. We play with heart, we stay in-bounds, and we always take the field together. Above all, we have fun doing it. Delivering world class executions of our projects makes us the happiest

**Essential Job Duties**:

- Partners with project team to provide coordination and support to the project management and sales teams
- Responsible for the labor and travel coordination for Live Events technical staff, including booking internal and external staff resources, making travel arrangements for crew, and managing purchase orders for contract staff
- Assists project managers with pre
- and post-event administrative duties
- Is the internal (and possibly client facing) contact for the project team as a day-to-day contact for coordination purposes
- Works hand in hand with the accounting team to:

- Gather contractor invoices
- Obtain project manager approval of invoices
- Request changes if necessary
- Update purchase orders
- Submit invoices for payment
- Purchase card reconciliation:

- Receive/collect contractor receipts
- Attach to charge, assign job number, and post
- Assist project managers with the project close out process, including working with the accounting department to ensure proper invoicing
- Keeping Bluewater systems accurate and up to date
- Additional duties as assigned

**Job Requirements**:

- 2-5 years of project and labor coordination and/or customer service experience a plus
- Good attitude and work ethic
- Comfortable working in team setting
- Computer literate (Microsoft Office Suite, ability to learn job specific software)
- Must be able to multi-task and track various projects simultaneously

**Measures of Performance**:

- Completion of project-related documentation
- Ability to accurately and efficiently staff events
- Facilitate timely communication between all members of the project team
- Project close out process
- Overall communication with other members of the Live Events division

**Physical Demands**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed, may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as are required to file documents or store materials throughout the workday. Proper lifting techniques required. Position may include lifting up to 25 pounds for files, and computer printouts on occasion.

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