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Facilities Admin

4 weeks ago

Bellflower, United States Howard CDM Full time

**Title**:Facilities Administrator

**Reports To**:Property Manager

**Direct Reports**:N/A

**FLSA Status**: Exempt

**Job Overview**

Southern California-based commercial construction & development company Howard CDM is seeking a reliable and team-oriented Campus Administrator to join our growing firm. This is a great opportunity for a career-minded person who would enjoy working in a fun and fast-paced environment for a company with a track record of upskilling and promoting its employees.

The Campus Administrator’s responsibilities include but are not limited to supporting the Property Manager overseeing the coordination of building and maintenance needs of the site campuses, helping to ensure that the school facilities are safe/clean environments for the staff and students, and serving as a liaison between the schools and any external agencies related to the property including insurers and local government officials.

**Campus Administration**

This position has three worksites: School Site A, School Site B, and our office in Bellflower.
- Under the supervision of the Property Manager oversee daily operations of the physical property including routine inspections and submitting work orders for our maintenance team.
- Under the supervision of the Property Manager, assist in preparing the annual budget.
- Meet weekly with administrative staff on issues relating to campus security and maintenance.
- Assist campus teams in maintaining compliance with safety standards and regulations, as well as with local, state, and federal building codes.
- Review and approve accounts payable; processing must be performed weekly from the Howard CDM Office location.
- Prepare monthly invoices for submittal to managing entity and client; submit for payment when approval received.
- Respond to emergency afterhours calls as needed, dispatching service.
- Support and collaborate with the Property Manager as needed

**Qualifications**
- 2+ years’ experience directly supporting commercial property administration/management required.
- Experience specifically with school properties a major plus, not required.
- Basic knowledge of property maintenance, including HVAC/plumbing/electrical, required. IFMA courses a plus.
- Must be able to pass both a Live Scan process & a TB assessment
- Proficient with Microsoft Office Suite (Outlook, Word, Excel) Required
- Experience with Pelican and/or GoFMX a major plus, not required
- Valid California Driver’s License Required
- Strong communication and organizational skills - must be self-driven and organized
- Ability to work effectively both in a team and independently
- Ability to prioritize and work under multiple deadlines, effectively multi-task.
- Excellent time management & organization skills
- Associate’s or Bachelor’s degree in Business Management, Real Estate, or similar field a major plus.

**Logistics & Benefits**
- Full-time, Monday - Friday, 8am - 5pm.
- On call for emergencies
- Location typically divided up: 20+ hours a week at Site A, 16 hours at Site B, 4 hours at Bellflower Office
- Lifting/carrying files and papers up to 25 pounds
- Some bending/kneeling required, walking frequently
- Stationary, seated position as needed
- $66,560/yr - $68,500/yr
- Company Cell Phone
- Monthly auto allowance for use of personal vehicle
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401K with Company Matching
- PTO + Paid Holidays
- Section 125 Plan and Flex Spending Accounts

How We Determine What We Pay

Howard CDM is an Equal Opportunity Employer; employment with Howard CDM is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

All offers of employment at Howard CDM are contingent upon clear results of a thorough background check, drug screen, and your ability to provide proof of eligibility to work in the US.

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