HR Generalist

2 weeks ago

Baltimore, United States Johns Hopkins University Full time

The Johns Hopkins University Department of Otolaryngology is seeking a **_HR Generalist_** who will administer the human resources activities for the departments of Otolaryngology Head and Neck Surgery, and the Oral Maxillofacial Surgery and Dentistry.

This position reports to the department Administrator to ensure smooth and efficient functioning for the departments as a unit. The position encompasses the HR Management of faculty/staff/student human resource functions and payroll, including the medical staff and academic JHU appointments.

**Specific Duties & Responsibilities**
- Human Resources_
- Is the first and primary point of contact for faculty, management, and staff concerning human resources policies, procedures, and practices for JHU. Handles the majority of such issues and concerns by providing information, advice or guidance.
- Employment_
- Responsible for coordinating the employment process by working with faculty, staff, administration and appropriate University offices to ensure efficient and smooth process in accordance with all applicable university policies and procedures.
- Provide guidance and make recommendations to the division and hiring manager on appropriate starting salaries and promotional salaries for faculty and staff to ensure maintaining balance of equity.
- Advise division administration on matters concerning penetration of salary ranges and equity of employee groups. Apprise HR Manager, Oto and seek advice when necessary.
- Make internal job comparisons for equity purposes.
- Serve as the liaison to Central HR's employment recruiters and compensation analysts as it related to personnel requisitions for the division.
- Coordinate visa process for international faculty, staff and postdoc fellows.
- Develop job description for new positions.
- Interview applicants and conduct reference checks, as needed.
- Monitor time and attendance forms for staff via e210 system.
- Serve on various committees and task forces. Actively participates in discussion, brings in both personal and organizational unit-specific perspectives on issues. Recommends new policies and modifications to current human resources policies, procedures and programs.
- HR Management_
- Responsible for answering and counseling faculty and staff on interpretation of HR policy and procedures related to recruiting, employment positions, FMLA, STD, timekeeping (e210), SAP, and Analysis reporting.
- Responsible for coordinating initial divisional efforts related to staff that require Family Medical Leave (FMLA). Will work with divisional administration, supervisors, and SOM HR representatives on submission of paperwork related to this area.
- Participate with Administrators and divisional leadership in developing divisional policies and procedures that comply with those of JHU and OTO.
- Ensures that human resources activities and services are carried consistent with and supportive of established university-wide and divisional human resources vision, mission, and plans.
- Assist University HR and HR Manager in collecting and evaluating information and making recommendations in support of current efforts to comply with new JHU policies and/or federal laws and regulations.
- Employee Relations_
- Manage workplace complaints by investigating and gathering information.
- Advise management on terminations and disciplinary decisions with guidance from Central HR.
- Gather sensitive information for the Administrator, OTO for appeals, disciplinary actions and other personnel matters.
- Assist with compiling vital information and composing disciplinary letters to include consultation with Central HR as needed.
- Responsible for exit interviews for those employees terminating or transferring; signing of original time record, retrieval of badges, answering questions relating to final paycheck, etc.
- Payroll/Compensation_
- Responsible for reviewing divisionally generated faculty human resource/payroll documentation (including offer letters, promotional letters, termination letters, salary reduction letters, Part B salary discussions and payroll forms) for compliance as related to Division's approved fiscal year budget.
- Prepare and process payroll transactions for staff members needed to implement payroll/personnel transactions for the Division.
- Responsible for the weekly and semi-monthly payroll timeliness and accuracy for all personnel.
- Responsible for coordinating the merit review process. Use SOM guidelines to determine merit increases; communicate changes to staff. Also responsible for the distribution of 120-day introductory period reviews from HR to supervisor.
- Maintain existing records and create new records of personnel for departmental senior and support staff of the University. Includes the issuance of payroll forms in both paper and electronic systems; special, reductions, and overtime forms using electronic systems; Personnel information changes forms for faculty, fellows, senior staff, and support staff usi

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