Director Procurement

3 weeks ago

Farmington, United States The Jackson Laboratory Full time

The incumbent is the procurement specialist, responsible for the development and ongoing administration of all aspects of a world-class, non-profit procurement office. The individual is a member of the Controller’s office; they will form and maintain strategic internal relationships with key members of management and faculty, strategic external relationships with vendors, and ensure compliance with federal procurement regulations. The incumbent oversees three procurement team managers in three procurement areas: JMCRS and JAX Internal operations; Research and Research Services; and IT Vendor Management Office (IT VMO).

**Key Responsibilities & Essential Functions**
- Oversee the Research and Research services Procurement team - ensure

the manager and team members execute the following in for Research:

- Faculty relations: Advise and liaise/team with senior members of

research management faculty and staff on strategic sourcing of

specialized equipment, including alternative vendor sourcing.
- OMB/Uniform Guidance Expertise: Function as the expert of current

and upcoming changes to OMB/Uniform Procurement-related

regulation and, working in partnership with Sponsored Research

Administration and internal audit, update procurement policies and

processes to ensure sponsored research funds are expended and

reported in accordance with regulations. Communicate with senior

members of research and Laboratory management on the impacts of

changes in regulations, compliance issues, etc.
- Oversee the JMCRS and JAX Internal Operations team - ensure the

manager and team members support significant strategies of JMCRS

management and ensure a regular cadence of metrics and reporting is

provided in order for management to track savings. Ensure that the team

actively supports other internal services departments and ensure a regular

cadence of strategic meetings and reporting is provided to these

constituencies to ensure they are not underserved.
- Oversee the IT Vendor Management Office (VMO) team - Ensure the

establishment and ongoing operation of a world-class IT VMO which leads a

matrixed interdisciplinary team to ensure effective contracting and active

management over all IT vendors. Along with the Manager of the IT VMO,

meet regularly with the JAX CIO and other members of senior management

to ensure the VMO is continuing to effectively support JAX in its strategies

and mission.
- Management relations: Advise and liaise with Senior Leadership of

Laboratory departments on strategic sourcing of goods and services,

recommendations for improved procedures, and assessment on compliance

with Laboratory policies. Develop performance and reportable metrics and

cadence or reporting to allow for informed management decisions and

progress assessments towards goals. Meet regularly to ensure significant

strategies are being supported in an effective manner.
- Risk Mitigation: Partner with in-house counsel and IT management to

maintain processes and standard terms and conditions for purchasing and

standard contracts for service providers that will ensure significant risk

mitigation and assure the Laboratory receives good value for its purchases.
- External Vendor Relations: Establish/improve and maintain strategic

relations with key vendors and service providers in both research and

administrative aspects of the Laboratory. Regularly review vendors’

industries for changes/trends and supply chain constraints which could

impact the Laboratory and update relationships as necessary.
- Staffing relations: Develop a world-class procurement operation. Oversee

and manage purchasing department managers and staff. Ensure managers

and staff compliance with policies, direct continued training to keep staff

current and work with staff on updating efficiency of processing. Work with

staff to ensure cost saving opportunities are identified and realized. Develop

effective metrics to track departmental performance. Ensure managers

assist staff with troubleshooting issues as needs arise.
- Ability to review, understand and map current processes and identify

improvements in processes, technology, and key controls and systems;
challenge the status quo and develop streamlined processes and potential

system solutions for addressing systemic issues, and work with key

members of management on change implementation and entity-wide

communication and education.

**Knowledge, Skills, and Abilities**
- BA Degree in Business Administration, Economics, or related field. Master's degree preferred
- 15+ years of purchasing and/or supply chain experience, including 7 years of leading, mentoring and developing staff, 4 years of research/non-profit industry experience, and 3 years with federal sponsored award requirements
- Strong, project leadership and management skills in a fast-paced environment with changing priorities, and an ability to manage multiple projects with tight deadlines.
- Certified Professional in Suppl

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