[2024-2025] Clerical Aide Port Arthur Middle

3 weeks ago

Port Arthur, United States Bob Hope School Full time

**Opening**: 04.08.2024

**Closes**: Until Filled
**Job Title**: Clerical Aide
**Reports To**: Campus Director

**Department**:Academic / Bob Hope School / PA Middle Campus

**Wage/Hour Status**: Non-exempt/Full Time
**Pay Grade**:2024-2025Hourly Aide Pay Scale

**PRIMARY PURPOSE**:
Provide clerical support to the campus administrators and other staff members. Aid in maintaining an organized work environment ensuring office functions are properly met and provide academic support to students.

**QUALIFICATIONS**:
**Education**:

- Minimum of 60 college credit hours from an accredited educational institution

**Special Knowledge/Skills**:

- Proficiency in keyboarding and file maintenance?
- Effective telephone, organizational, written communication and interpersonal skills
- Ability to use software to develop spreadsheets, databases, and do word processing.?
- Detailed-oriented and working with detailed information/data.
- Ability to read, speak, and understand English.
- Ability to perform basic mathematics.
- Multi-tasked oriented
- Adapting to changing work priorities
- Team oriented and self-motivated
- Ability to meet established deadlines.
- Ability to operate various office equipment (e.g. telephone, typewriter, fax machine, scanner, badge-maker, ID scanner/label-writer and other office equipment)
- Ability to work with children.
- Ability to assist in classroom.

**MAJOR RESPONSIBILITIES AND DUTIES**
- Assist Campus Director and central office administrative staff with clerical duties as assigned.
- Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
- Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school, school’s system, and the frequent exercise of independent judgment within the scope of the authority granted by the Campus Director.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain proper files to include inventory of school supplies, mailing lists, student’s records, visitor logs, and communication.
- Receive, store, and issue supplies and equipment.
- Distribute mail and handle correspondence of the office, responding to routine requests for information, transcribing, word processing, and proofing letters and responses.
- Type correspondences, make travel arrangements, and maintain records and files.
- Prepare purchase orders and requisitions for needed materials and release payment authorizations in a timely manner.
- Assist in helping coordinate facilities and materials/equipment needed for meetings and events.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists as requested.
- Arrange appointments and maintain a schedule for the Principal or designee and assigned staff.
- Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
- Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
- Assume responsibility for extracurricular activities as assigned. Sponsor outside activities approved by the Campus Director.
- Assist in classroom management.
- Assist with administration and scoring of objective testing instruments or work assignments.
- Be a positive role model for students; support mission of school district.
- Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
- Work with staff in other offices to complete large or time-sensitive projects or emergencies.
- Ensure proper money handling procedures for funds collected from ID badges and lunch money, locking up, and turning in daily funds to the business office for deposit.
- Maintain a professional relationship with colleagues, students, parents, and community members.
- Participate in staff development activities to improve job-related skills.
- Compile, maintain, and file all reports, records, and other documents required.
- Attend and participate in faculty meetings and serve on staff committees as required.
- Maintain regular attendance.
- Establish and maintain open lines of communication with students, parents, and colleagues concerning academic, attendance and behavioral progress of students.
- Greet/receive staff and direct them to appropriate office or meeting.
- Notify the front office backup support person when leaving and returning from the station.
- Refer inquiries or problems to appropriate office.
- Keep phone number and extensions directory up to date.
- Remain current on school information for the public, i.e., school calendar, campus bell schedules, etc.
- Maintain records as required by law and district policy.
- Uphold and enforce all school policies and state regulations.
- Maintain confidentiality.
- Perform other duties as assigned.

**WORKING CONDITIONS**:
**Equipment Used**:
Standard office equ

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